Author: Reading

Reading Public Library

Board of Trustees Meeting

February 23, 2016

 

In attendance:  Libbet Downs, Vanessa Maxham, Tony Pikramenos, Peter Seman, Milde Waterfall

Minutes submitted by Milde Waterfall, Secretary
Meeting called to order at 6:05pm

Libbet called for Agenda changes.  None.

January 26^th Minutes approved as written.

Secretary’s Report – None

Treasurer’s Report – As expected, heating bills are rising.

Librarian’s Report – Received a few more donations.  The Reading Energy Commission will meet at the Library on Thursday.  Tony delivered the Dorothy Canfield Fisher and Red Clover books to the school.  The events passes are being checked out regularly.

Unfinished business –

Automation – Milde attended the Catamount meeting.  Work is proceeding.  Tony is securing the needed hardware.

Maintenance – Letter Restoration moving forward.

Cleaning – Library sparkles now.

Davis Trust – Agreement to thank Mr. Carleton and respond with a thank you and an understanding that we will receive regular reports from the bank.

New Business –

Trustee Position – We will nominate Libbet at Town Meeting.

Town meeting – All documents ready.  February 27th

Vacation – Tony will be out the following days and will need coverage:

April 9, April 12, April 14, April 16, April 19, April 21.  We will need to keep the library open on those days for a minimum of 2 hours.  Decision to be made at next meeting.

Summary of Decisions–  Milde will draft letter to Davis Trust. Tony will continue to move forward with Automation.  We will nominate Libbet at Town Meeting.

Items for Next Agenda – Up-date on Letter Restoration, Automation, Election of Officers, Vacation plans covered.

Meeting adjourned at 7:17pm

Reading Public Library
Board of Trustees Meeting
January 26, 2016

In attendance: Bill Bakker, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Milde Waterfall, Secretary

Meeting called to order at 6:05pm
Libbet called for Agenda changes. None.
January 5th minutes approved as written.
Secretary’s Report – All thank you notes up to date.
Treasurer’s Report – None
Librarian’s Report – All points on the agenda to be discussed.

Unfinished Business-

Automation –Tony is communicating with the Catamount Group in selecting and ordering Bar Code Labels and Bar Code Scanners. We do not need new Library cards and we have tabled the purchase of a Receipt Printer. The next step with is a Catamount Representative will give a tutorial on the use of the equipment. Milde will attend the Catamount meeting at the West Rutland Library on Thursday.

Maintenance – Letter Restoration moving forward.
Cleaning – Position filled.
Davis Trust correspondence – Tabled.

New Business – None

Summary of Decisions – Tony follows up on Automation. Milde Goes to Rutland Meeting. Cleaning arrangements will proceed.

Items for Next Agenda – Town Meeting, Automation, Davis Trust

Meeting adjourned at 6:35pm

Reading Public Library
Board of Trustees Meeting
January 5, 2016
(Meeting rescheduled from December 29, 2015)

In Attendance: Bill Bakker, Peter Seman, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Mildred Waterfall, Secretary
Meeting called to order at 6:05pm
Libbet called for Agenda changes. Non.
December 4, 2015 minutes approved as written.

Secretary’s Report – Two thirds of the thank you notes to patrons for the Appeal are complete. Thank you notes for the Caroling gathering are underway. Secretary recommends note in Informer inviting people to send email address to the Library Email (Reading.Public.Library@comcast.net) to keep them informed of Library Events. Special thanks to Heather Evans for donating a Suspended Worlds book, Jean Goldsborough for donating the DVD, Hungry Heart, and Mr. and Mrs. Hall for generously supporting the restoration of the Library letters damaged in the summer.

Treasurer’s Report- The Organization report, Annual Report is reading for the Town Meeting.

Librarian’s Report – Our holiday event was attended by nearly 50 people (27 kids) and was a success. Santa was delighted. Tony has invited the pre-school for story time and continues working with the school on the Dorothy Canfield Fisher and Red Clover projects. We are receiving an encouraging response on the Appeal Letter.

Unfinished Business.
Automation – Tony has finished weeding the collection, contacted Russ Moore, Catamount, to confirm our readiness, and Wendy Sharkey, the System Admin for Catamount is ready to work with us. We now establish next steps.
Maintenance – With the generous gift from Mr. and Mrs. Hall we can proceed with the restoration of the letters on the Portico. The Board voted unanimously to proceed. The prison, the elevator repair and other repairs by Mike Barr have been completed and paid for.
Davis Trust – Peter is moving forward on this communication. Milde will send one more letter to the Trustee requesting annual reports on the fund in consonance with the Probate Court ruling.
Cleaning – Deb Macia has accepted our offer.

New Business – Milde shared the communication from Chris Hadsel regarding the use and storage for the stage curtains at the Town Hall. In addition the Historical Society was pleased with our participation in the event and looks forward to more collaboration. We will request that the Town Clerk post the Storage and Use rules for the curtains on the Town Website.

Summary of Decisions.
Milde will transport the letters to Justin Mayo to complete restoration.
Tony and Milde will craft a letter to the Davis Trust
Tony will contact Deb Macia.

Items for next Agenda.
Davis Trust
Automation
Maintenance
Community Service with 6th grade

We adjourned at 7:30pm

Reading Public Library
Board of Trustees Meeting
December 4, 2015
(Meeting rescheduled from December 1st2015)

In attendance: Bill Bakker, Peter Seman, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Milde Waterfall, Secretary

Meeting called to order at 6:05pm
Libbet called for Agenda changes. None.
October 27th minutes approved as written.

Secretary’s Report – None.

Treasurer’s Report – Peter presented budget including November. All current. Noted drop in electricity bill possibly no need now to run humidifier.

Librarian’s Report – Halloween events (candy and pumpkin carving) were successful. The solar meeting was successful. A reminder of our caroling & cookies on December 18th is on track. We will join Friends & Neighbors offering a Garden Center gift certificate for the best decorated House. Discussed a possible new program for January. Stay tuned. We agreed to purchase four passes from VINS for the following year. No limit on visits. We pay $150.00 to make the passes available to our patrons.

Unfinished Business – Automation. Discussed in depth. The Board agreed to go forward with automation with the help of staff, trustees, and volunteers, which will save us several thousand dollars.
Maintenance. Mike Barr has finished his work. Payment approved. Wheelchair lift repair is complete. New Rug purchased for entryway. We will need a new person to clean three hours every month. Trustees will reach out to community for this paid position.

New Business – Proposed budget passed. Need to be to Calista by December 15. Organization reports by Tony and Peter need to be to Calista by December 31. We will request level funding fro the town for next fiscal year.

Summary of Decisions
• Move forward on automation training
• Make Maintenance payments
• Reach out for an interested person for cleaning position
• Contact Calista regarding level funding request
• Prepare for December 18th – cookies needed

Items for December 29th Agenda: Automation Training, Funding for Letter Restoration, Cleaning position requests

Meeting adjourned – 7:25pm