Category: Meeting Minutes

Meeting Minutes, April 2023

Reading Library Board of Trustees
May 1, 2023
Meeting Minutes
Present: Vanessa Maxham, Bill Bakker, Heather Evans, Libbet Downs
1. Call to Order – 6:05 PM
2. Call for changes to the agenda – None proposed
3. Public comments – None
4. Secretary’s Report – No report this month
5. Treasurers Report
a. There is $4865.97 left in the annual budget from the town
b. Bill will work with Tony to manage final annual expenses
6. Librarian’s Report – No report this month
7. Old business
a. Maintenance – No current projects need discussion at this time
b. Programs – Tony continues to produce the podcast with Gerry Marletta
8. New business – None at this time
9. Agenda items for next month – The Board of Trustees will have an executive session on next month’s agenda
10. Adjourn – 6:27 PM

Meeting Minutes, March 2023

Reading Public Library
Board Meeting Minutes
March 28, 2023
1. Call to order 6:03/ Attendance: Vanessa Maxham, Janet Malcolm, Tony Pikramenos, Heather Evans, Bill Baker, Bill Neukomm
2. Minutes approved from last meeting: Janet motions, Vanessa seconds, all in favor
Public Comments : Bill Neaukomm with the Reading Energy Committee joined us to share what the next steps would be for our library to achieve increased energy resilience. The state has just announced a program called the Municipal Energy Resilience Program/Buildings and General Services (MERP). To access the available funds through this program a level II energy assessment (audit) of a building must be done.
Contractors who perform these assessments must be BPI certified and on the Efficiency Vermont approved contractor list.
The Energy Committee is happy to assist the Library in obtaining the Level II assessment of the building along with applying for the MERP.
Vanessa motions to move forward with the level 2 energy assessment ( audit) when the state establishes the regulations needed for the MERP application. Janet seconds this motion and is approved unanimously. The library board would like to do this to be most cost effective and energy resilient Tony will contact Bill Neukomm to let him know of our decision. Thank you Bill Neukomm for volunteering your time and skills to our town!
3. Secretary’s Report: Thank you notes up to date
4. Treasurer’s Report: budget is on track ; we did get the $1500 budget increase approved; our new fiscal year budget is $33,800
5. Librarian’s report: we have received $1,483 from our generous patrons! Tony confirmed with David Morse and Nate Titus that they will repair the soffit. Gerry and Tony have made two more podcasts and are enjoying providing this for our community. Fall and winter game night series have come to an end and we plan on doing three outdoor movies during the warm months. We are talking about starting a book group discussion and planning on doing make-a -plate.
6. Unfinished Business: Maintenance: Heather has a contact for sidewalk repair
7. New Business: none
8. Summary of Decisions: We will move forward with level 2 energy assessment and will let Bill Neaukomm know this. We’re going to celebrate birthdays with yummy treats at our meetings and we now know all of the board members birthdays! January 19 – Tony ;
March 17 – Heather ; May 22- Bill June 11 – Janet ; July 2 -Vanessa; October 2- Libbet
9. Items for Next Month: maintenance
10. Adjourn: 7:45
Respectfully submitted by Janet Malcolm
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Meeting Minutes, February 2023

Reading Public Library
Board Meeting Minutes
February 28, 2023
1. Call to order 6:12/ Attendance: Vanessa Maxham, Janet Malcolm, Tony Pikramenos, Heather Evans
2. Minutes approved from last meeting: Vanessa motions, Heather seconds, all in favor
3. No changes to current agenda
4. Secretary’s Report: Several thank you notes need to be sent
5. Treasurer’s Report: no new report
6. Librarian’s report: Gerry and Tony have recorded three podcasts! There is a link for the podcast on the library site. Lisa Kaija did a beautiful wood cut for the podcast name “Night Mail”.
7. Unfinished Business: Maintenance: Hoping to put some insulation in the attic but there is not enough space to put enough insulation to be cost effective. Bill Neukomm does recommend putting in two heat pumps which is large cost upfront but going forward would save money. Vanessa will email Bill Baker to ask him to coordinate with Bill Neukomm to come to the next meeting to talk about our options for energy efficiency. Heather has a lead for sidewalk repair.
8. New Business: none
9. Summary of Decisions: Vanessa will follow up with Bill. We’re going to celebrate birthdays with yummy treats at our meetings! January 19 – Tony ; March 17 – Heather ; June 11 – Janet ; July 2 -Vanessa. We’ll find out Bill and Libbet’s birthdays!
10. Items for Next Month: Hoping to have Bill Neukomm at meeting
11. Adjourn: 6:49
Respectfully submitted by Janet Malcolm

Meeting Minutes, November 2022

Reading Public Library
Board Meeting Minutes
November 29, 2022
1. Call to order 6:11/ Attendance: Vanessa Maxham, Bill Baker, Janet Malcolm, Libbet Downs, Heather Evans, Tony Pikramenos
2. Minutes approved from last meeting: Janet motions, Bill seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track.
6. Librarian’s report: Tony and Gerry met to talk about a local podcast they are brainstorming. Amy Harkins has been coordinating a meditation and sound healing group led by Cassie on Monday nights at the library. The rec will continue to host game nights at the library on the first Friday of each month at 6:30 pm. Pumpkin carving was a success! The tree lighting co-sponsored with the rec will take place on December 4 at 6:30 pm. Library will provide snacks and the Rec will provide lights, coco and coordinate
a visit from Santa. Considering the increased cost of living we have decided to put the appeal letter on hold to best serve our patrons at this time.
7. Unfinished Business: Maintenance: Thank you to Bill who was at the weatherization day along with several others! Still looking for sidewalk repair help. Tony has two possible leads- Janet will call them. Tony also found Nate Titus and Colby Titus to repair the soffit. Tony noticed wires exposed on the well and made some plumbing calls inquiring what next steps should be.
8. New Business: none
9. Summary of Decisions: Janet to call sidewalk contacts
10. Items for Next Month: Maintenance
11. Adjourn: 6:49
Respectfully submitted by Janet Malcolm

Meeting Minutes, October 2022

Reading Public Library
Board Meeting Minutes
October 25, 2022
1. Call to order 6:15/ Attendance: Vanessa Maxham, Bill Baker, Libbet Downs, Janet Malcolm
2. Minutes approved from last meeting: Bill motions, Libbet seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track. Library board voted and approved for annual budget request of $33,800. This reflects the increase in expenses due to inflation and other factors.
6. Librarian’s report: No new report
7. Unfinished Business: Maintenance: Weatherization of building is scheduled for Saturday
October 29th. Still looking for sidewalk repair help.
8. New Business: none
9. Summary of Decisions: budget request
10. Items for Next Month: Maintenance
11. Adjourn: 6:45
Respectfully submitted by Janet Malcolm

Meeting Minutes, September 2022

Reading Public Library
Board Meeting Minutes
September 27, 2022
1. Call to order 6:05/ Attendance: Tony Pikramenos, Vanessa Maxham, Bill Baker, Libbet Downs, Janet Malcolm
2. Minutes approved from last meeting: Bill motions, Libbet seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track
6. Librarian’s report: New setup for Libby and online catalogue. Tony is working on a cheat sheet to explain process since it’s not as user friendly.
Two movies showings in collaboration with the rec went terrific!
Pumpkin carving planning with Mrs. Kaija is in the works . Make a plate will
hopefully be in October. Also working on having game night at the library in
collaboration with the rec.
7. Unfinished Business: Maintenance: Tony found a lead on someone to build the backer board for EC fiber to be installed. Bill Springer has been mowing for the library and doing awesome job! New dehumidifier set up in children’s room. Weatherization of building is scheduled to start at the end of October. Those who volunteer to help will be eligible to have weatherization done at their home for the largely reduced cost. The
library should save up to 100 gallons annually.
8. New Business: Janet will contact twin state about sidewalk repair.
9. Summary of Decisions: continue to inquire about sidewalk repair
10. Items for Next Month: Maintenance
11. Adjourn: 6:41
Respectfully submitted by Janet Malcolm

Meeting Minutes, July 2022

Reading Public Library
Board Meeting Minutes
July 12, 2022
1. Call to order 6:03/ Attendance: Tony Pikramenos, Vanessa Maxham, Heather Evans, Bill Baker, Libbet Downs
2. Minutes approved from last meeting: Janet motions, Bill seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: July 1st started next fiscal year and budget is on track
6. Librarian’s report: EC Fiber update- a backer board needs to be installed. Vanessa will ask Gary Macia if he is interested in installing this board and Janet will ask Carl. We are still looking for someone to work on filling hole damage on the side of the building from birds. Tony was able to purchase 45 passes to Montshire and one year pass to Shelburne
Museum. 180 new children books processed, thank you Tony! Possible movie at Puddledock Park cosponsored by library and Reading Rec.
7. Unfinished Business: Maintenance: Vanessa is still waiting for cement person to contact her.
8. New Business: None
9. Summary of Decisions: Vanessa and Janet will talk to Gary and Carl about installing board; Bill will talk to his handyman regarding filling holes
10. Items for Next Month: Maintenance
11. Adjourn: 7:01
Respectfully submitted by Janet Malcolm

Meeting Minutes, June 2022

Reading Public Library
Board Meeting Minutes
July 12, 2022
1. Call to order 6:03/ Attendance: Tony Pikramenos, Vanessa Maxham, Heather Evans, Bill Baker, Libbet Downs
2. Minutes approved from last meeting: Janet motions, Bill seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: July 1st started next fiscal year and budget is on track
6. Librarian’s report: EC Fiber update- a backer board needs to be installed. Vanessa will ask Gary Macia if he is interested in installing this board and Janet will ask Carl. We are still looking for someone to work on filling hole damage on the side of the building from birds. Tony was able to purchase 45 passes to Montshire and one year pass to Shelburne Museum. 180 new children books processed, thank you Tony! Possible movie at Puddledock Park cosponsored by library and Reading Rec.
7. Unfinished Business: Maintenance: Vanessa is still waiting for cement person to contact her.
8. New Business: None
9. Summary of Decisions: Vanessa and Janet will talk to Gary and Carl about installing board; Bill will talk to his handyman regarding filling holes
10. Items for Next Month: Maintenance
11. Adjourn: 7:01
Respectfully submitted by Janet Malcolm

Meeting Minutes, May 2022

Reading Public Library
Board Meeting Minutes
May 31, 2022
Call to order: 6:05 pm
Attendance: Tony Pikramenos, Vanessa Maxham, Heather Evans, Bill Baker, Libbet Downs
Minutes approved from last meeting: Libbet motioned, Bill seconded, all in favor, approved.
No changes to the current agenda
Secretary’s report: No new report
Treasurer’s report: About $125 left in budget for the year: herb garden flowers will be
purchased to close out the fiscal year. Great work Bill and Tony- thank you.
Librarian’s report: We are trying to find a local person to mow the library lawn as the last
person isn’t going to be doing that work any longer.
Library will be closed Saturday, June 11th due to personal business for Tony.
Monthly agenda needs to be more consistent per town treasurer; will come up with a
template.
EC Fiber: Tony will talk with John Malcolm about when that will be finished.
Unfinished Business:
Maintenance – Vanessa is still waiting for cement person to contact her.
New Business: Bird hole in building on side with lilacs…Tony to follow up w/ building to
see if it can be taken care of. Thank you Heather, for noticing.
Summary of Decisions:
Items for next month:
Next meeting: Tuesday June 28, 2022
Adjourn: 6:44 pm
Respectfully submitted by: Vanessa Maxham, Chairperson

Meeting Minutes, April 2022

Reading Public Library
Board of Trustees
Meeting Minutes – April 26, 2022
In attendance – Libbet Downs, Heather Evans, Vanessa Maxham, Tony Pikramenos, Bill Bakker.
1. Call to Order – 6:10 PM.
2. Approve minutes from last meeting – Minutes reviewed. Heather moved to approve. Bill provided second. All voted in favor.
3. Public comments – None.
4. Query for changes to agenda – No changes.
5. Secretary’s report – No report at this meeting.
6. Treasurer’s report – As of March 31, there was $8190 remaining in the budget. Bill and Tony will work together to ensure all funds are utilized to meet the library’s needs by the end of the fiscal year.
7. Librarian’s report
a. Storytime with Libbet series just concluded and was very successful. Discussions are ongoing to do another series.
b. Tony has started using the $2000 grant for the purchase of children’s books.
c. The library received an air purifier from the ARPA funds provided to the town.
d. Tony will be taking paid vacation from May 7 through May 26, returning to work on May 28.
8. Unfinished business
a. Maintenance – Vanessa continues to explore contractors to repair the cement walkway.
b. Town Grant Policy – Bill attended the Selectboard meeting in March to discuss the Town Grant Policy. The policy states “all grants must be approved by the Selectboard prior to sending an application.” He asked the Selectboard to amend the policy to exclude the library from the policy, as it runs counter to Vermont statutes for libraries, which state “[The Library Board of Trustees shall] receive, control, and manage property which shall come into the hands of the municipality by gift, purchase, devise, or bequest for the use and benefit of the library.” The Selectboard chair and Town Treasurer explained that the intent of the policy is not to require Selectboard approval before all grants are submitted, but rather to ensure that the town is aware of grant money being received, if the town is audited. Bill thanked them for the clarification and all parties agreed that the library will not need to notify the Selectboard prior to applying for any grant and the library commits to notifying the town treasurer of grant applications that have been accepted and grant funds the library will be receiving.
9. New business – None.
10. Summary of decisions
11. Items for next month
a. Maintenance and cement.
12. Adjourn – 6:55 PM.
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