Meeting Minutes, August 2019

Reading Public Library

Board Meeting Minutes

Date: August 27, 2019

Meeting commenced: 6:10

Present: Tony Pikramenos, Vanessa Maxham, Heather Evans, Janet Malcolm, Bill Bakker

Minutes from last meeting: Motion to approve by Heather, second by Bill, all in agreement

Secretarys report: Quality Mailing House payment delivered for appeal letter mailing

Treasurers report: Town report completed! Budget up to date for previous fiscal year and for July 2019

Librarians report: Thank you note needed for Annie and Jean for astro disk. Also a thank you note needed for Gerald Gambone fixing the oak table for $15. The last comic club camp was great success and the kids loved it. A student from the White River Junction school came to present. Comcast router was reactivated to provide service to Puddledock park. Tony will check with Lisa Kaija if she is interested in doing the herb program again with the RES students. Vanessa and Janet will reach out to John Hansen to inquire if any support from the Reading Public library is wanted for the RES library

Unfinished business:

  • Maintenance- Bill talked with Jane Cleveland next to the library regarding property grounds keeping. Attached is a letter from Bill to Jane and a map outlining where the library landscaper will mow.

New business: Tony spoke with Hartland library about paying twice a year instead of four times a year. This is OK with Hartland so a check will be sent in July and January to cover $260/ year. They will reimburse if the currier program goes away.

Summary of decisions: All in agreement with mowing agreement with Jane Cleveland.

Items for next month: Folding chair purchase

Meeting Adjourned: 6:52

Date of next meeting: September 24, 2019

 

 

 

Meeting Minutes, July 2019

Reading Library Board

Meeting Minutes

July 30th, 2019

In attendance​: Libbet Downs, Heather Evans, Vanessa Maxham, Tony Pikramenos.

Absent​: Janet Malcolm, Bill Bakker.

Call to order: 6:08 p.m.

Minutes approved from May meeting; Heather motioned Libbet seconded, all in agreement. No changes to agenda items.

No secretary’s report-absent.

No treasurer’s report-absent.

Librarian’s report​: The library’s budget will remain flat/even for the 2019/20 fiscal year ($32,300).

Unfinished Business​: Discussed a beautiful antique wobbly/wobbly computer table that is used in the library and needs repair. Heather motioned for Tony to contact Gerry Gambone to possibly fix, Libbet seconded, all in agreement, motion passed.

New Business​: Discussed grounds care/mowing of library; need to follow-up with Bill (trustee) who is handling contracts/agreements.

Discussed possibility of participating in Reading’s Ducky Derby event in September ‘19 -declined to participate in this years Derby; Libbet motioned to ‘pass’ on Derby day Heather seconded, all in agreement, motion passed. The board would be open to consider for 2020 Derby if it continues.

Discussion regarding ongoing courier service with Hartland Library and whether to pay for courier service annually vs. quarterly. Tony to follow-up with Nancy, librarian in Hartland.

Summary of Decisions​: Declining Ducky Derby Day ‘19. Tony to discuss courier payments with Hartland Librarian. Vanessa to contact Bill re: mowing. Tony to contact Mr. Gambone re: computer table.

Items for next month​: Courier to New Business, Maintenance to Unfinished.

Adjourn​: 6:53 p.m.

Respectfully submitted by Vanessa Maxham, chair.

Meeting Minutes, May 2019

Reading Public Library

Board Meeting Minutes

 

Date: May 28, 2019

Meeting commenced: 6:05

Present: Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Janet Malcolm, Bill Bakker

Minutes from last meeting: Motion to approve by Janet, second by Libbet.

Secretarys report: Thank you note sent to Darci for providing snacks during story times. Thank you card to be sent out to Jane Philpin for donation of a gorgeous wooden bocce ball set; also a half dozen card games. Thank you card to be sent to Maryann Allcroft for donation of 10 books, 30 movie DVD’s, and 15 watercolor paintings by Evelyn Mildner. Thank you card to be sent to

Westminster crackers for donation of oyster crackers.

Treasurers report: End of the fiscal year numbers being finalized. Tony will be ordering new children’s books. Bill will contact family member of Glibert A. Davis regarding the Gilbert A. Davis trust fund to inquire about an annual report. Bill motions to approve Harkins boys for library lawn service for $28 per mowing. Libbet seconds and unanimous yes.

Librarians report: Herb garden planted by Libbet, Heather and Tony.

Comic book club met on May 25th and will meet again one Saturday in June and August

Unfinished business: None

New business: None

Summary of decisions: Bill will look into Gilbert A. Davis. Tony and Bill working on end of the fiscal year numbers. Harkins boys will be doing lawn care for library.

Items for next month: Talk about expanding Tony’s hours for courier service so he won’t need to submit each month.

Computer table needs maintenance

Meeting Adjourned: 6:52

Date of next meeting: June 25, 2019

 

 

 

Meeting Minutes, October 2018

Reading Public Library Board Meeting Minutes

Date: October 23, 2018

Meeting commenced: 6:30 after signing fundraising letters.

Present: Vanessa Maxham, Heather Evans, Bill Bakker, Janet Malcolm, Tony Pikramenos

Minutes from last meeting: Motion to approve by Vanessa, second by Heather

Secretarys report: The appeal letters are signed and will be dropped off tomorrow at Quality Mailing House in Claremont. Janet spoke with Dale and they are all set to receive letters.

Treasurers report: Provided the board with updated monthly numbers for the budget.

Librarians report:

  • Make a Plate was a great success with lots of attendance!
  • Becca White will come to library November 8th at 6 pm for a solar and home energy savings program with Q and A.
  • 31 RES student’s pumpkin carving with Lisa Kaija.
  • Waiting on Irving to come to check fireplace.
  • Maintenance- Mike Barr is retiring after years of snow removal service for the library. David Carbee has given a quote the same price as  Mike Barr. Vanessa motioned to hire David Carbee for snow removal, Heather second. Unanimous vote yes by board.
  • Thank you notes to be sent to Jean Goldsborough for donating printer and scanner and Mike Barr for years of snow removal.
  • Thursday Oct. 25, Tony will be away all day for annual Catamount conference. Library will be closed and Tony will be reimbursed for mileage and time.

New Business: no new business

Summary of decisions:

  • Tony will contact David Carbee for snow removal
  • Janet will drop appeal letters to be mailed to Quality Mailing House tomorrow.

Meeting Adjourned: 7:10

Date of next meeting: November 27, 2018.

 

 

Meeting Minutes, September 2018

Library Board Meeting Minutes
September 25, 2018

 

Attendees: Heather Evans, Vanessa Maxham, Bill Bakker, Tony Pikramenos, Esther Allen

  1. Call to order at 6:15 PM
  2. New business – Audit of library checkbook
    • Esther Allen reviewed the findings and recommendations for improved management and clarity of the library’s checkbook. The treasurer will work and making additional changes and improved recordkeeping in line with her recommendations
  3. Approve minutes from last meeting – Minutes approved by board
  4. Query for changes to the agenda – Except for moving New Business to the first item, there were no additional changes
  5. Secretary’s report – No report this evening
  6. Treasurer’s report
    • Treasurer reviewed the current expenses and budget for FY19
    • Sidewalk repair has been completed. The board approved the use of library checkbook funds to pay for the maintenance
  7. Librarian’s report
    • Soffit repairs have been completed
    • Snow plowing – Our current person has retired, so we are searching for a new person
    • Game night on Sept 21 was a success. Next game night will be in October
    • Upcoming programs
      1. Sept 26 – Herb program with RES K-1
      2. Oct 20 – Make a Plate
  • Oct 31 – Pumpkin carving
  1. Becca White solar information program sometime in the fall
  • Several new books have been recently purchased
  • Vanessa has created a list of the names and dates of service for all the town‘s librarians. We are considering how best to display and recognize all our librarians
  • Annual appeal letter is being created and will go out after the next board meeting
  1. New business Next board meeting date
    • The board approved a change in the next meeting date to Oct 23 (one week earlier) to allow annual appeal letters to go out earlier
  2. Summary of decisions – Bill reviewed all decisions and action items
  3. Adjourn at 7:45 PM

Meeting Minutes, August 2018

Reading Public Library Board Meeting Minutes 

Date: August 28, 2018

Meeting commenced:  6:11

Present:  Vanessa Maxham, Heather Evans, Libbet Downs, Tony Pikramenos.

 

Minutes from the last two meetings (July 18 and August 16 – Special Meeting): Motion to approve by Heather, seconded by Libbet.

Secretary’s Report: no new report.

Treasurer’s Report: treasurer was not present.  Question of clarification on what line the courier fees are located in the budget.

Librarian’s Report:  Because the fiber connection did not reach as far as Puddledock Park, a new network was created using Comcast modem and router.  The new network is called Puddledock Park.  Thank yous go to Jane Philpin for lending her finger labyrinths for the past year, and to JD Cross for watering the herb and flower garden.

Discussion about a fall project with the K-1 class from RES with the assistance of Lisa Kaija.

The Rec Commission and the Library are hosting an indoor game night on September 21.

The Library will hold a Make-a-Plate workshop from 10-2 on October 20.

Pumpkin carving and decorating will happen the week of Halloween.

Unfinished Business:  Dave Appleton pruned and fertilized the apple tree in the front yard.  The sidewalk and step cement repairs have been started.  Discussion on the questions of repairing the sofit that has been damaged by woodpecker holes.  James Brower gave an estimate of $390 to do the repairs.  Vanessa made a motion to proceed with hiring him.  Libbet seconded. Motion to hire Brower passed.

Summary of Decisions: Tony will contact Lisa Kaija about K-1 project ideas.  Tony will go forward with hiring James Brower to make the repairs on the soffit.

Meeting adjourned: 7:11

Date of next meeting: September 25, 2018

Minutes respectfully submitted by Libbet Downs, Library Board Member.

 

Special Meeting Minutes, August 16, 2018

Reading Public Library

Board of Trustees Special Meeting Minutes

August 16th, 2018

Called to order: 10:06am.

In Attendance: Tony Pikramenos, Heather Evans, Bill Bakker, Libbet Downs, Vanessa Maxham

Maintenance Issues:

  • Dave Appleton came and examined the crab apple tree out front and determined that it wasn’t dying but needed some TLC; he could do the work for $100. Libbet motioned for Dave to do the work and Bill seconded; all in favor; motion approved.
  • Mike Barr gave James Brower as a recommendation to fix the holes made from the birds in the library building soffit. James subsequently gave Mike an estimate for the work. We need more detailed information before we can decide. The board hopes to make a decision at the next meeting, which will be Aug. 28th.

Meeting adjourned 10:16am.

Respectfully submitted by: Vanessa Maxham, chair.

 

Meeting Minutes, July 2018

Reading Public Library Board Meeting Minutes

Date: July 31, 2018

Meeting commenced: 6:05

Present: Vanessa Maxham, Libbet Downs, Heather Evans, Bill Baker, Janet Malcolm

Minutes from last meeting: Motion to approve by Vanessa, second by Heather

Secretarys report: No new report

Treasurers report: At the close of the fiscal year we are zeroed out for the year. The budget increased to $32,300. Vanessa and Bill are working on having Bill included on the checkbook.

Librarians report: Local groups including Wastewater, REC, and Green spaces, continue to meet at the library. Don Scullin is borrowing a projector and the historical society is borrowing a portable screen which the library is happy to lend out. Thank you note to Stephen D’agastino needs to be sent for baking cookies for the summer programs. Esther clarified with Tony the delayed donation check. The summer reading program was a sweet series despite the SOAK program most likely effecting attendance. Thanks to Bill, Janet and Heather for helping with snacks and crafts.

Unfinished Business:

-Maintenance- Mike Barr is not comfortable with repairing the bird nest area to the soffit due to the height. Tony is waiting to hear back from his nephews who possibly may be interested in repairing. Tony also reached out to David Appleton regarding the tree in the front yard and is waiting to hear back from him. Jason Dow to do sidewalk repair and Bill will follow up with him about doing this repair in August.

New Business:

-Random Art show to be held at library on August 3. Heather is collecting art and organizing and setting this up. Will most likely be indoors if it rains. Stephen is writing about the show in Thursday’s column.

Summary of decisions: Bill is following up with Jason Dow regarding sidewalk repair. Tony is waiting to hear back from David Appleton regarding tree and Mike Barr regarding his nephews repairing soffit. Random Art show is coming along for August 3!

Meeting Adjourned: 6:30

Date of next meeting: August 28, 2018

 

 

Meeting Minutes, June 2018

Reading Public Library Board Meeting Minutes

Date: June 26, 2018

Meeting commenced: 6:05

 

Present: Vanessa Maxham, Libbet Downs, Heather Evans, Tony Pikramenos, Bill Baker, Janet Malcolm

Minutes from last meeting: Motion to approve by Vanessa, second by Janet.

Secretarys report: No new report.

Treasurers report: At the close of the fiscal year we are zeroed out for the year; the town approved increase in budget. Esther will do an audit for the last three fiscal years since we had a change of treasurers from Peter Seman to Bill Baker.

Librarians report: Seed library going well with lots of good feedback from patrons. Herb garden growing well and looks great. Heather and Tony are watering.  Mason is doing a great job of mowing. The tree is not doing well in front of the library and Tony will call Dave Appleton to look at it. Tony brought flowers and a handmade card from Sophie Evans to Mary Ann to thank her for her years of service. She was very grateful. Thank you cards need to be sent out for Deb Macia for toy box and rocker; Nanci, the photographer, who gave Tony files of restoration work, and an early donation for $100 from Bob and Esther Allen. Janet will meet with Tony on Thursday to go over the thank you note template. Woodpeckers made several holes in library. Mike Barr is planning on repairing. Summer program on Thursdays in July are all set.  Tony is asking the library officers to volunteer to help with the craft and provide the snack. The volunteers are: Bill on July 5, Janet on July 12, and Heather on July 26. Vanessa and Libbet are checking if they can cover the other date.

Unfinished Business: Maintenance- Bill motions to accept the estimate from Jason Dow to repair sidewalk in July. Libbet seconds and unanimous vote yes.

New Business: July 6 Stephen D’Agostino will open library from 5-7 for first Friday on 6/29. Plan is for August first Friday to have art exhibit at the library and have library open. Vanessa and Heather are working on this.

Summary of decisions: Mike Barr is planning on repairing the woodpecker damage to library. Bill will follow up with Jason Dow regarding sidewalk repair. Steven will open library from 5-7 on 6/29.

Meeting Adjourned: 7:02

Date of next meeting: July 31, 2018

 

 

Meeting Minutes, May 2018

Reading Public Library

Board Meeting Minutes

Date: May 29, 2018

 

Meeting commenced: 6:02 PM

Present: Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Bill Bakker

Minutes from last meeting: Motion to approve by Vanessa, second by Bill

Secretarys report: No new report

Treasurers report: Bill and Tony will be meeting in early June to discuss the money remaining for the year. There should be enough money left for new books or supplies.

Librarians report:

  • There are lots of community groups who are using the library for meeting space, so new dry erase calendars are being used to track and manage the schedule.
  • No word from Cathy regarding summer reading and library visits for RES students.
  • Patrons are continuing to utilize the seed catalogue.
  • Reading Recreation Commission Game Nights are now outside, though the library will continue to be used if the weather is bad.
  • The picnic tables are in Puddledock Park and Bill will contact the Reading Greenspaces Committee to have the $175 check made out to support them.
  • Maryanne will no longer be volunteering at the library. The library will be giving her a bouquet of flowers as a thank you for all her years of service.
  • Upcoming programs – Sing-a-long May 8, Stitching Circle May 9, “Libraries Rock” summer programs – Thursdays in July.

Unfinished business:

  • Maintenance- Bill continues to look for someone to do the sidewalk repair. Mike Barr will need to be contacted to see if he can repair a hole that woodpeckers have created.

New business:

  • Vanessa will contact Calista regarding Tony’s wage increase, effective July 1
  • Herb garden – With the removal of the dead lavender plants, we discussed creating a community herb garden, including chives, oregano, rosemary, and other herbs better suited to our climate. The board will meet with Tony in June to do the plantings.

Summary of decisions: Bill to look into getting sidewalks and steps at library fixed. Bill to contact Greenspaces regarding check for tables. Bill will call Mike Barr about woodpecker hole. The Board will work with Tony on the herb garden 

Meeting Adjourned: 7:00

Date of next meeting: June 26, 2018