Meeting Agenda, 1-28-20

Reading Public Library
Board of Trustees
AGENDA
January 28th, 2020
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
● maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, November 2019

Reading Public Library

Board Meeting Minutes

 

Date: November 19, 2019

Meeting commenced: 6:15 after signing appeal letters

Present: Tony Pikramenos, Vanessa Maxham, Janet Malcolm, Libbet Downs

Minutes from last meeting: Motion to approve by Janet, second by Libbet, all in agreement

Query for changes to agenda items: Libbet motions to add budget discussion for 2021 under new business, Vanessa seconds, all in favor.

Secretarys report: Working on thank you notes for 2019 appeal letter

Treasurers report: Budget on track up to October 2019

Librarians report: Fundraising letter has been sent out and we are waiting on invoice from Quality mailing house. Make-a-plate orders have been sent in and should arrive mid December. Halloween pumpkin carving at the library was a great success with the RES students. Thank you to Lisa Kaija, Vanessa Maxham, and Libbet Downs for helping! On Halloween, Tony handed out candy and lit the pumpkins which was fun for the town. The town tree lighting ceremony will be on December 7th at 6:30 pm. Reading Rec is co-sponsoring this event again with the library. The library trustees are donating cookies. 30 chairs have been ordered and are due to ship on November 22. Tony will be out of town and the library will be closed on December 26th. The next board meeting will be January 28th.

Unfinished business:

-maintenance: discussion regarding sidewalk repair was decided to be tabled until Bill is in attendance

New business: Janet makes a motion to request level funding for 2021, Libbet seconds, all in favor. Motion passed to request level funding for 2021.

Summary of decisions: Library will be closed December 26, the trustees will bake cookies for tree lighting ceremony, no board meeting in December, motion passed to request level funding for 2021.

Items for next month: No new items

Meeting Adjourned: 6:31

Date of next meeting: January 28th

 

 

 

Meeting Minutes, October 2019

Reading Public Library
Board Meeting Minutes

Date: October 29, 2019
Meeting commenced: 6:15 after signing appeal letters
Present: Tony Pikramenos, Vanessa Maxham, Heather Evans, Janet Malcolm, Bill Bakker, Libbet Downs
Minutes from last meeting: Motion to approve by Bill, second by Heather, all in agreement
Secretary’s report: No new report
Treasurer’s report: Budget on track as of September 30th
Librarian’s report: Tony did some research on the stapler that has been at the library since he has been there and discovered this stapler was made between 1946-1956 and is in amazing condition!
Tony attended Catamount Consortium meeting in Rutland along with 19 other librarians. There are now 20 libraries in the consortium as opposed to 14 when our library joined.
Make-a-plate went well at the library and although less were in attendance this year as compared to other years, a few families reached out to make them at home and bring them back to library.
30 pumpkins for K-3 RES students were purchased for pumpkin carving taking place at the library on 10/31.
Tony presented option to order 30 new chairs from Mity-Lite for programming at the library considering the current chairs are very old , heavy and difficult to store and set up. Libbet made a motion to purchase 30 chairs from Mity-Lite for library programming. Bill seconds this motion and there was a unanimous yes. Tony will follow up with Mity-Lite to purchase these.
Unfinished business:
There was an issue with the propane fireplace insert and Irving came out and repaired it free of charge. They did mention in the future the insert may need to be replaced since it is 20 years old and the on/off switch can be temperamental.
New business: No new business
Summary of decisions: Tony will follow up with Mity-Lite regarding chair purchase. Pumpkin carving is this Thursday at the library with the K-3 RES students
Items for next month: No new items
Meeting Adjourned: 6:55
Date of next meeting: Meeting for next month will take plave on November 19, 2019 instead of November 26th.

Meeting Agenda, 11-19-19

Reading Public Library
Board of Trustees
AGENDA
November 19th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
●maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Agenda, 10-29-19

Reading Public Library
Board of Trustees
AGENDA
October 29th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
● maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, August 2019

Reading Public Library

Board Meeting Minutes

Date: August 27, 2019

Meeting commenced: 6:10

Present: Tony Pikramenos, Vanessa Maxham, Heather Evans, Janet Malcolm, Bill Bakker

Minutes from last meeting: Motion to approve by Heather, second by Bill, all in agreement

Secretarys report: Quality Mailing House payment delivered for appeal letter mailing

Treasurers report: Town report completed! Budget up to date for previous fiscal year and for July 2019

Librarians report: Thank you note needed for Annie and Jean for astro disk. Also a thank you note needed for Gerald Gambone fixing the oak table for $15. The last comic club camp was great success and the kids loved it. A student from the White River Junction school came to present. Comcast router was reactivated to provide service to Puddledock park. Tony will check with Lisa Kaija if she is interested in doing the herb program again with the RES students. Vanessa and Janet will reach out to John Hansen to inquire if any support from the Reading Public library is wanted for the RES library

Unfinished business:

  • Maintenance- Bill talked with Jane Cleveland next to the library regarding property grounds keeping. Attached is a letter from Bill to Jane and a map outlining where the library landscaper will mow.

New business: Tony spoke with Hartland library about paying twice a year instead of four times a year. This is OK with Hartland so a check will be sent in July and January to cover $260/ year. They will reimburse if the currier program goes away.

Summary of decisions: All in agreement with mowing agreement with Jane Cleveland.

Items for next month: Folding chair purchase

Meeting Adjourned: 6:52

Date of next meeting: September 24, 2019

 

 

 

Meeting Agenda, 8-27-19

Reading Public Library
Board of Trustees
AGENDA
August 27th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
●maintenance
8. New Business
●Courier
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, July 2019

Reading Library Board

Meeting Minutes

July 30th, 2019

In attendance​: Libbet Downs, Heather Evans, Vanessa Maxham, Tony Pikramenos.

Absent​: Janet Malcolm, Bill Bakker.

Call to order: 6:08 p.m.

Minutes approved from May meeting; Heather motioned Libbet seconded, all in agreement. No changes to agenda items.

No secretary’s report-absent.

No treasurer’s report-absent.

Librarian’s report​: The library’s budget will remain flat/even for the 2019/20 fiscal year ($32,300).

Unfinished Business​: Discussed a beautiful antique wobbly/wobbly computer table that is used in the library and needs repair. Heather motioned for Tony to contact Gerry Gambone to possibly fix, Libbet seconded, all in agreement, motion passed.

New Business​: Discussed grounds care/mowing of library; need to follow-up with Bill (trustee) who is handling contracts/agreements.

Discussed possibility of participating in Reading’s Ducky Derby event in September ‘19 -declined to participate in this years Derby; Libbet motioned to ‘pass’ on Derby day Heather seconded, all in agreement, motion passed. The board would be open to consider for 2020 Derby if it continues.

Discussion regarding ongoing courier service with Hartland Library and whether to pay for courier service annually vs. quarterly. Tony to follow-up with Nancy, librarian in Hartland.

Summary of Decisions​: Declining Ducky Derby Day ‘19. Tony to discuss courier payments with Hartland Librarian. Vanessa to contact Bill re: mowing. Tony to contact Mr. Gambone re: computer table.

Items for next month​: Courier to New Business, Maintenance to Unfinished.

Adjourn​: 6:53 p.m.

Respectfully submitted by Vanessa Maxham, chair.

Meeting Agenda, 7-30-19

Reading Public Library
Board of Trustees
AGENDA
July 30th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
8. New Business
possible collaboration w/ Rec Com.-Derby; maintenance
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, May 2019

Reading Public Library

Board Meeting Minutes

 

Date: May 28, 2019

Meeting commenced: 6:05

Present: Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Janet Malcolm, Bill Bakker

Minutes from last meeting: Motion to approve by Janet, second by Libbet.

Secretarys report: Thank you note sent to Darci for providing snacks during story times. Thank you card to be sent out to Jane Philpin for donation of a gorgeous wooden bocce ball set; also a half dozen card games. Thank you card to be sent to Maryann Allcroft for donation of 10 books, 30 movie DVD’s, and 15 watercolor paintings by Evelyn Mildner. Thank you card to be sent to

Westminster crackers for donation of oyster crackers.

Treasurers report: End of the fiscal year numbers being finalized. Tony will be ordering new children’s books. Bill will contact family member of Glibert A. Davis regarding the Gilbert A. Davis trust fund to inquire about an annual report. Bill motions to approve Harkins boys for library lawn service for $28 per mowing. Libbet seconds and unanimous yes.

Librarians report: Herb garden planted by Libbet, Heather and Tony.

Comic book club met on May 25th and will meet again one Saturday in June and August

Unfinished business: None

New business: None

Summary of decisions: Bill will look into Gilbert A. Davis. Tony and Bill working on end of the fiscal year numbers. Harkins boys will be doing lawn care for library.

Items for next month: Talk about expanding Tony’s hours for courier service so he won’t need to submit each month.

Computer table needs maintenance

Meeting Adjourned: 6:52

Date of next meeting: June 25, 2019