Meeting Agenda, 1-4-22

Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, January 4th, 2022

1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● Maintenance
● Grant policy
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn

Meeting Minutes, October 2021

Reading Public Library

Board Meeting Minutes

October 26, 2021

Appeal letter preparation: 6:00 pm

Call to order: 7:05 pm

Attendance: Tony Pikramenos, Vanessa Maxham, Janet Malcolm, Heather Evans, Bill Baker, Libbet Downs

Minutes approved from last meeting: Janet motioned, Heather seconded, all in favor, approved.

No changes to the current agenda 

Secretary’s report: No new report

Treasurer’s report: Current budget on track

Librarian’s report: Make a plate was a success. Pumpkin carving will happen this week with the students at RES. Appeal letters have been prepared. Received a 2,000 grant to buy children’s books!

Unfinished Business:

Maintenance – Vanessa met with Steve Giroux and he quoted $325-$350 for new sign outside library

Annual Appeal- Letters are signed and ready to be mailed

Annual Budget- We are putting in a budget request to the town for $32,300. Heather motioned to approve , Libbet seconded and all approved.

New Business:

Summary of Decisions: Vanessa will follow up with Steve Giroux about the sign.  Budget request will be made to the town for $32,300.

Items for next month:

Next meeting: Tuesday November 30, 2021

Adjourn: 7:35 pm

Respectfully submitted by: Janet Malcolm, secretary

Meeting Agenda, 10-26-21

Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, October 26th, 2021

1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● Maintenance – sign
● Annual Appeal
● Annual Budget (selectboard)
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn

Meeting Minutes, September 2021

READING PUBLIC LIBRARY
Board of Trustees Meeting – September 28, 2021
Minutes
Attendees – Vanessa Maxham, Tony Pikramenos, Heather Evans, Bill Bakker
Not in attendance – Libbet Downs, Janet Malcolm
1. Call to order – 6:08 PM
2. Approve minutes from last meeting – Motion made, seconded, and all were in favor
3. Public comments – None
4. Query for changes to the agenda – no changes proposed
5. Secretary report – no report this month
6. Treasurer report – Library budget has about 27500 remaining for the fiscal year and the checkbook has just over 24000. All checks written at the end of FY21 were cashed within FY21
7. Librarian report
1. Make a plate event is being planned. Details still under development
regarding how to ensure public safety
2. Story time with Libbet being developed and considered for November
3. Pumpkin carving for Halloween will be done at the school in partnership
with Lisa Kaija
8. Unfinished business
1. Maintenance – Library sign. Trustees with discuss the project with various vendors to get proposals
2. ECFiber – we will discuss moving phone and internet to ECFiber in the
winter for transition in July once contract with Comcast ends
3. Annual appeal – Tony will write the letter and contact printers. Goal is to
send out the appeal letters in early November
9. New business – None this month
10. Summary of decisions
11. Items for next month – signs, annual appeal
12. Adjourn – 6:41 PM
Next Meeting is Tuesday, Oct. 26, 2021

Meeting Agenda, 9-28-21

Reading Public Library

Board of Trustees

Meeting Agenda

Tuesday, September 28th 2021

1. Call to Order

2. Approve Minutes from Last Meeting

3. Public Comments

4. Query for Changes to Agenda Items

5. Secretary’s Report

6. Treasurer’s Report

7. Librarian’s Report

8. Unfinished Business

  • Maintenance – sign

  • EC Fiber

  • Annual Appeal

9. New Business

10. Summary of Decisions

11. Items for Next Month

12. Adjourn

Meeting Minutes, August 2021

Reading Public Library
Board of Trustees
Meeting Agenda and Minutes
Tuesday, September 14, 2021
In attendance – Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Bill Bakker
1. Call to order at 6:08
2. Approve minutes from last meeting – Motion made and seconded. Minutes approved
3. Public comments – None
4. Query for changes to the agenda – No changes
5. Secretary’s report – None
6. Treasurer’s report – Nothing noteworthy for this fiscal year yet. Expenses are on track as expected.
7. Librarian’s report
a. Elevator inspection has been completed and the lift has passes inspection
b. Phone and internet – We are not under contract with Consolidated Communications and can make changes to our phone service provider at any time. We are under contract with FirstLight through June, 2022.The board will discuss changes to internet service provider at a future meeting to evaluate if there are cost savings by switching to ECFiber
c. Hanging sign in the library’s yard will need to be replaced. Board members will evaluate vendors to make a new sign and discuss at a future meeting
d. Outdoor movie night with the Reading Recreation Commission was a success
e. Tony has been in contact with the school regarding a pumpkin carving program for this year. Details are still being developed
f. Make-a-Plate event is being planned. Details are still being developed, especially as it relates to COVID and proper public safety procedures
g. A second Storytime with Libbet program is being developed
8. Unfinished business
a. Maintenance – no projects currently happening
9. New business – None
10. Summary of Decisions
a. Board will contact sign vendors
b. Bill will explore the possible switch to ECFiber
11. Agenda items for next month
a. Annual appeal
12. Adjourn at 6:51

Meeting Agenda, 09-14-21

Reading Public Library

Board of Trustees

Meeting Agenda

Tuesday, September 14th, 2021

6 pm, at the library

 

 

  1. Call to Order / Roll call
  2. Approve Minutes from Last Meeting
  3. Public Comments
  4. Query for Changes to Agenda Items
  5. Secretary’s Report
  6. Treasurer’s Report
  7. Librarian’s Report
  8. Unfinished Business
  • Maintenance, sign
  1. New Business
  2. Summary of Decisions
  3. Items for Next Month
  4. Adjourn

Meeting Minutes, July 2021

Reading Public Library

Board Meeting Minutes

July 27, 2021

Call to order: 6:08 pm

Attendance: Esther Allen, Jim Bennett, Tony Pikramenos, Vanessa Maxham, Janet Malcolm, Heather Evans, Bill Baker, Libbet Downs

 Minutes approved from last meeting: Janet motioned, Bill seconded, all in favor, approved.

No changes to the current agenda

Secretary’s report: EC fiber opportunity brought up. Internet and phone for $100 a month since EC fiber gives public organizations a discount.

Treasurer’s report: We ended the year under budget $2.66. Current budget on track

Librarian’s report: Purchased 80 new books and they are on the shelves! Libbet and Tony are going to organize another story time in September. The rec and library are planning a movie showing. Tony has been in touch with Gerry about the podcast and Tony is waiting on Gerry’s schedule. Library passes have been going out regularly. Listen Up Vermont has had a lot of interest. Several donations for little free library. Heidi Fielder and Stephen Miller donated a portable presentation lectern and a large mat.

Unfinished Business: Maintenance – Talk about new sign next meeting

New Business: Esther would like a formal letter from the library requesting the historical artifact, Minnie Fay’s library cart, to be on loan from the historical society to the Reading library.

Summary of Decisions: A formal request for a historical artifact to be on loan from the historical society will be drafted in letter form and emailed to Esther Allen. To be sent prior to the next historical society meeting August 10.

Items for next month: EC fiber- Tony will gather info regarding what we are paying now for phone and internet and what the library contract with internet provider entails

Next meeting: Tuesday August 31, 2021

Adjourn: 7:03 pm

Respectfully submitted by: Janet Malcolm, secretary

Meeting Agenda 07-27-21

Reading Public Library
Board of Trustees Meeting Agenda
Tuesday, July 27th, 2021
6 pm at the library
1. Call to Order / Roll call
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
●Maintenance
9. New Business
●Book Wagon
10. Summary of Decisions
11. Items for Next Month
12. Adjourn

Meeting Agenda, 06-29-21

Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday June 29th, 2021 @ 6 pm
via Zoom
(call 802-484-5588 or email reading.public.library@comcast.net
by 5 p.m. on that date to request the link)
1. Call to Order / Roll call
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● Maintenance
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn