Meeting Minutes, September 2020

Reading Public Library
Board Meeting Minutes
September 29th, 2020
Call to order: 6:11pm
Virtual Attendance: Tony Pikramenos, Libbet Downs, Heather Evans, Bill Bakker, Vanessa Maxham
Absent: library trustee Janet Malcolm
Minutes approved from last meeting: Heather motioned, Bill seconded, all in favor, approved.
No changes to the current agenda
No Secretary’s report
Treasurer’s report: Bill reports that there is a new executor of the Davis Trust, which the library benefits from, and he is open to communicating with the board.
Librarian’s report:
We are so proud to announce that we now have a Little Free Library outside the library!
Mr. Karl Hanson built and installed it. Please visit, it is wonderful.
We have collaborated with the Rec Commission on an outdoor movie series. We’ve had 3 so far.
Halloween is approaching fast and Tony will once again do pumpkin carving with Lisa Kaija, which will happen at the elementary school. Tony will transfer pumpkins once complete.
Halloween night he will hand out individual candy to the children, so that many hands do not contaminate the candy/buckets.
The Rec Commission and the Library are already thinking about the upcoming Holidays. We plan on decorating the building to bring cheer.
Our reopening plan is going well. We are going to re-evaluate it for the colder months as we’ll be spending more time inside and depending on COVID results.
Unfinished Business: Maintenance-we passed our elevator inspection
New Business: We are continuing to discuss our letter of gratitude.
Summary of Decisions: Heather to send email to board with art decisions for letter; Vanessa to contact Calista for info on grand list for mailings/printings.
Items for next month: We will have Halloween programs to the extent that we can.
Next meeting: October 27th 6pm via ZOOM
Adjourn: 6:54pm
Respectfully submitted by: Vanessa Maxham, chair

Meeting Agenda, 9-29-20

Reading Public Library

Board of Trustees

Meeting Agenda

September 29, 2020 @ 6 pm

via Zoom

(call 802-484-5588 or email reading.public.library@comcast.net

by 5 p.m. on that date to request the link)

  1. Call to Order / Roll call
  2. Approve Minutes from Last Meeting
  3. Public Comments
  4. Query for Changes to Agenda Items
  5. Secretary’s Report
  6. Treasurer’s Report
  7. Librarian’s Report
  8. Unfinished Business
  • maintenance
  1. New Business
  • letter of gratitude
  1. Summary of Decisions
  2. Items for Next Month
  3. Adjourn

 

 

Meeting Minutes, August 2020

Reading Public Library meeting minutes

August 25, 2020, Call to order 6:13pm

 

Virtual Attendance: Tony Pikramenos, Libbet Downs, Heather Evans, Vanessa Maxham, Bill Bakker.

Absent: library trustee Janet Malcolm.

Minutes approved from last meeting (both July meeting and special meeting): Bill motions, Heather seconded, all in favor, approved.

No Secretary’s report.

Treasurer’s Report: Bill states that we are all good at the end of the fiscal year and he and Tony worked so hard to get us to balance on the penny.

Librarian’s Report: Cleaning has begun again by the cleaning person. 2 public movies have been co-sponsored with the REC; 1 more movie viewing to go. Tony brought up the idea of possibly skipping the fundraising letter for this year considering the pandemic and how stressful it has been for most families. Board discussed. Libbet motioned that we not send a letter this year. Heather seconded. All were in favor.

No Unfinished Business.

New Business: we talked about the proposed COVID-19 policy and looked at Stage 3. Tony has again worked hard to see all details and make the public safe as well as the library. Libbet motions to approve COVID partial re-opening policy, Heather seconds, all in favor, approved. Heather also motioned to approve September 1st for Stage 3 to be enacted, Bill seconded, all in favor, approved.

Summary of Decisions: There will be no fundraising letter this year. COVID partial re-opening policy approved.

Items for next month: letter of gratitude.

Adjourn 6:48pm.

Respectfully submitted by Vanessa Maxham, chair.

 

Meeting Agenda, 8-25-20

Reading Public Library

Board of Trustees

Meeting Agenda

August 25, 2020 @ 6 pm

via Zoom

(call 802-484-5588 or email reading.public.library@comcast.net by 5 p.m. on that date to request the link)

  1. Call to Order / Roll Call
  2. Approve Minutes from Last Meeting
  3. Public Comments
  4. Query for Changes to Agenda Items
  5. Secretary’s Report
  6. Treasurer’s Report
  7. Librarian’s Report
  8. Unfinished Business
  • maintenance
  1. New Business
  • building reopening discussion (timing, degree, and policy)
  1. Summary of Decisions
  2. Items for Next Month
  3. Adjourn

 

 

Special Meeting Minutes, July 2020

Reading Public Library
Special Board Meeting Minutes
July 28, 2020
Call to order 6:07 p.m.
Virtual Attendance: Tony Pikramenos, Libbet Downs, Heather Evans, Vanessa Maxham, Stephen D’Agostino, Gerry Marletta (both from Recreation Commission).
Absent: library trustees Bill Bakker, Janet Malcolm.
We discussed the proposed COVID-19 bathroom policy to be used for outdoor programs. One change was made to the proposed policy, the age of the children allowed into the library without an adult. Instead of 16 and under it will be 12 and under. Libbet motioned to accept the policy with the change, Heather seconded, all in favor.
Adjourned 6:20 p.m.
Respectfully submitted by Vanessa Maxham, chair.

Meeting Minutes, July 2020

Reading Public Library
Board Meeting Minutes
Date: July 7, 2020
Meeting commenced: 6:05 via ZOOM
Present: Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Janet Malcolm, Bill Baker
Minutes from last meeting: Motion to approve by Bill, second by Libbet.
Secretary’s report: No new report
Treasurer’s report: Finished the fiscal year with $0 in budget
Librarian’s report: Initiated curbside service which is going well. Pop-up
computer policy created and initiated so folks can use equipment
outside. Folks can use the library catalogue and courier has begun again. Plants planted outside. Recorded books will be now available for this fiscal year. 6500 new books for adults and 2300 for children available through this. State park and historical site passes available. Tony will sign up for a movie license again for the new fiscal year and outdoor movies are a
possibility. 100 new books arriving at the library!
Unfinished business: None
Maintenance: Holding tank was emptied and discussed moving the
butterfly bush since it is growing over the septic tank. Cleaning services will
start up once a month again.
New business: None
Summary of decisions: Tony will call Scott Harkins about moving butterfly bush. Add discussion of Covid 19 reopening plan to next meeting
agenda.
Meeting Adjourned: 6:47
Date of next meeting: August 25.

Meeting Agenda, 7-7-20

Reading Public Library
Board of Trustees
AGENDA
July 7th, 2020
6 pm
1. Call to Order/Roll call
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
maintenance
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn

Meeting Minutes, May 2020

Reading Public Library

Board Meeting Minutes

Date: May 14, 2020

Meeting commenced: 6:37 via ZOOM

Present: Tony Pikramenos, Vanessa Maxham, Libbet Downs, Heather Evans, Janet Malcolm, Bill Baker

Minutes from last meeting: Motion to approve by Bill, second by Janet.

Secretarys report: No new report

Treasurers report: Estimated $3500 left for spending for the year; discussed securing COVID 19 supplies

Librarians report: Most libraries are now beginning to do curbside service. Tony has done a lot of research surrounding this and feels the library can safely begin curbside pick-up services and home delivery services. Tony has been working on getting information out to the public, securing COVID 19 supplies, establishing policies for safe handling of items, and taken a couple trainings regarding nonprofits during COVID 19.  Tony signed up for Zoom paid subscription on month to month basis $14.99/month. Herb garden cared for by Tony. Cyrus will continue to cut grass. Wipes and hand sanitizer are most needed at this time.

Unfinished business: None

New business: Curbside pick-up discussed; policy will be on the website and you can call library for details.  Discussed having a computer for  outdoor use as sanitary supplies are available. William motioned to approve plan for curbside pick-up and home delivery service, Libbet second and unanimous yes.

Heather brought question from green space committee if picnic tables can be put out for use. Heather will pass on to green space committee that as long as state guidelines are followed the tables can be put out.

Motion to add discussion of public comments policy to the next meeting agenda. Discussed including public comment at beginning of agenda for future meetings.

Summary of decisions: Library board agreed to subscribe to ZOOM for one year. Library board unanimous vote to begin curbside pickup and home delivery service. Board agreed to include public comment at the beginning of the agenda. 

Meeting Adjourned: 7:47

Date of next meeting: TBD

 

 

 

Meeting Agenda, 5-14-20

Reading Public Library
Board of Trustees
MEETING AGENDA
Thursday, May 14, 6:30 p.m., via ZOOM

 

(call 802-484-5588 or email reading.public.library@comcast.net by 5 p.m. on that date to request the link)

1. Call to Order / Roll Call
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report (includes updates from State Library & others)
7. Unfinished Business
8. New Business: curbside service policy; public comment policy.
9. Summary of Decisions
10. Items & Date/Time for next Meeting
11. Adjourn