Meeting Agenda, 5-14-20

Reading Public Library
Board of Trustees
MEETING AGENDA
Thursday, May 14, 6:30 p.m., via ZOOM

 

(call 802-484-5588 or email reading.public.library@comcast.net by 5 p.m. on that date to request the link)

1. Call to Order / Roll Call
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report (includes updates from State Library & others)
7. Unfinished Business
8. New Business: curbside service policy; public comment policy.
9. Summary of Decisions
10. Items & Date/Time for next Meeting
11. Adjourn

Meeting Minutes, February 2020

Reading Public Library

Board of Trustees meeting minutes

February 25, 2020

 

  1. Call to order – 6.07 PM – Attendees: Vanessa Maxham, Heather Evans, Bill Bakker, Libbet Downs, Tony Pikramenos. Absent: Janet Malcolm
  2. Approve minutes from last meeting – motion and seconded, minutes approved
  3. Query for changes to the agenda – None suggested
  4. Secretary’s report – all thank you notes for annual appeal donations have been sent
  5. Treasurer’s report
    1. Budget on track for end of year
  6. Annual appeal donations have been successful. Still a few coming in
  1. Librarian’s report
    1. Courier service, in partnership with Hartland Library, will be paid in January and annually in January going forward. The cost is $260.00 per year
    2. Propane tank meters need some repairs, which will be done by Irving in the spring or early summer
    3. Hallowanukkah candle is still li and guesses continue to come in for the day it will stop “burning”
  2. Unfinished business – maintenance – currently no outstanding maintenance projects
  3. New business – programs
    1. Silent book club is planned for March 4, 18, and April 1
    2. Seed library is ready and we have received some seed donations, with more on the way
    3. Community Sing-along scheduled for March 27
    4. Tony is currently planning a screwball comedy film series for May with films fro the 40s or 50s
    5. A monthly series, titled “Twelve Ephemerals,” is being developed. This will be a series of short programs
  4. Summary of decisions – board voted and agreed to annual payment for courier service
  5. Items for next month – nothing new to add beyond what is typically discussed
  6. Adjourn – 6:58 PM

Meeting Minutes, January 2020

Reading Library Board Meeting Minutes
January 28th, 2020
In attendance: Libbet Downs, Heather Evans, Vanessa Maxham, Tony Pikramenos
Absent: Janet Malcolm, Bill Bakker
Call to order: 6:04pm
Minutes approved from November meeting; Libbet motioned, Heather seconded, all in agreement.
No changes to agenda items
No secretary’s report-absent
No treasurer’s report-absent
Librarian’s report:
Appeal fundraiser finishing strong at $4,575.00
Christmas Tree program went very well, lots of people enjoyed the lighting and community gathering.
The Reading Elementary children involved in the after school program have been coming to the library on Thursday afternoons to craft, read, play games, etc.
Aging in Place has been meeting regularly at the library.
The new chairs (30) that were ordered for the library were delivered on Christmas Eve!
Magazine prices have sky-rocketed in the last few years and therefore Tony has chosen to decrease the amount of magazines we subscribe to. He has chosen to keep the ones that patrons read/check out most often: Yankee, Consumer Reports, Nat Geo, Kirkus Review, Sun, New Yorker, VT Standard, and a couple children’s magazines.
The library owns some typewriters and Tony has an idea forming to utilize them with patrons. . . stay tuned.
Unfinished Business: none
New Business: none
Summary of Decisions: nothing voted on
Items for next month: Programming to begin in March
Next meeting: February 25th, 2020
Adjourn: 6:40 p.m.
Respectfully submitted by Vanessa Maxham, chair

Meeting Agenda, 2-25-20

Reading Public Library
Board of Trustees
AGENDA
February 25th, 2020
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
●maintenance
8. New Business
●programming
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Agenda, 1-28-20

Reading Public Library
Board of Trustees
AGENDA
January 28th, 2020
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
● maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, November 2019

Reading Public Library

Board Meeting Minutes

 

Date: November 19, 2019

Meeting commenced: 6:15 after signing appeal letters

Present: Tony Pikramenos, Vanessa Maxham, Janet Malcolm, Libbet Downs

Minutes from last meeting: Motion to approve by Janet, second by Libbet, all in agreement

Query for changes to agenda items: Libbet motions to add budget discussion for 2021 under new business, Vanessa seconds, all in favor.

Secretarys report: Working on thank you notes for 2019 appeal letter

Treasurers report: Budget on track up to October 2019

Librarians report: Fundraising letter has been sent out and we are waiting on invoice from Quality mailing house. Make-a-plate orders have been sent in and should arrive mid December. Halloween pumpkin carving at the library was a great success with the RES students. Thank you to Lisa Kaija, Vanessa Maxham, and Libbet Downs for helping! On Halloween, Tony handed out candy and lit the pumpkins which was fun for the town. The town tree lighting ceremony will be on December 7th at 6:30 pm. Reading Rec is co-sponsoring this event again with the library. The library trustees are donating cookies. 30 chairs have been ordered and are due to ship on November 22. Tony will be out of town and the library will be closed on December 26th. The next board meeting will be January 28th.

Unfinished business:

-maintenance: discussion regarding sidewalk repair was decided to be tabled until Bill is in attendance

New business: Janet makes a motion to request level funding for 2021, Libbet seconds, all in favor. Motion passed to request level funding for 2021.

Summary of decisions: Library will be closed December 26, the trustees will bake cookies for tree lighting ceremony, no board meeting in December, motion passed to request level funding for 2021.

Items for next month: No new items

Meeting Adjourned: 6:31

Date of next meeting: January 28th

 

 

 

Meeting Minutes, October 2019

Reading Public Library
Board Meeting Minutes

Date: October 29, 2019
Meeting commenced: 6:15 after signing appeal letters
Present: Tony Pikramenos, Vanessa Maxham, Heather Evans, Janet Malcolm, Bill Bakker, Libbet Downs
Minutes from last meeting: Motion to approve by Bill, second by Heather, all in agreement
Secretary’s report: No new report
Treasurer’s report: Budget on track as of September 30th
Librarian’s report: Tony did some research on the stapler that has been at the library since he has been there and discovered this stapler was made between 1946-1956 and is in amazing condition!
Tony attended Catamount Consortium meeting in Rutland along with 19 other librarians. There are now 20 libraries in the consortium as opposed to 14 when our library joined.
Make-a-plate went well at the library and although less were in attendance this year as compared to other years, a few families reached out to make them at home and bring them back to library.
30 pumpkins for K-3 RES students were purchased for pumpkin carving taking place at the library on 10/31.
Tony presented option to order 30 new chairs from Mity-Lite for programming at the library considering the current chairs are very old , heavy and difficult to store and set up. Libbet made a motion to purchase 30 chairs from Mity-Lite for library programming. Bill seconds this motion and there was a unanimous yes. Tony will follow up with Mity-Lite to purchase these.
Unfinished business:
There was an issue with the propane fireplace insert and Irving came out and repaired it free of charge. They did mention in the future the insert may need to be replaced since it is 20 years old and the on/off switch can be temperamental.
New business: No new business
Summary of decisions: Tony will follow up with Mity-Lite regarding chair purchase. Pumpkin carving is this Thursday at the library with the K-3 RES students
Items for next month: No new items
Meeting Adjourned: 6:55
Date of next meeting: Meeting for next month will take plave on November 19, 2019 instead of November 26th.

Meeting Agenda, 11-19-19

Reading Public Library
Board of Trustees
AGENDA
November 19th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
●maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Agenda, 10-29-19

Reading Public Library
Board of Trustees
AGENDA
October 29th, 2019
6 pm
1. Call to Order
2. Approve Minutes from Last Meeting
3. Query for Changes to Agenda Items
4. Secretary’s Report
5. Treasurer’s Report
6. Librarian’s Report
7. Unfinished Business
● maintenance
8. New Business
9. Summary of Decisions
10. Items for Next Month
11. Adjourn

Meeting Minutes, August 2019

Reading Public Library

Board Meeting Minutes

Date: August 27, 2019

Meeting commenced: 6:10

Present: Tony Pikramenos, Vanessa Maxham, Heather Evans, Janet Malcolm, Bill Bakker

Minutes from last meeting: Motion to approve by Heather, second by Bill, all in agreement

Secretarys report: Quality Mailing House payment delivered for appeal letter mailing

Treasurers report: Town report completed! Budget up to date for previous fiscal year and for July 2019

Librarians report: Thank you note needed for Annie and Jean for astro disk. Also a thank you note needed for Gerald Gambone fixing the oak table for $15. The last comic club camp was great success and the kids loved it. A student from the White River Junction school came to present. Comcast router was reactivated to provide service to Puddledock park. Tony will check with Lisa Kaija if she is interested in doing the herb program again with the RES students. Vanessa and Janet will reach out to John Hansen to inquire if any support from the Reading Public library is wanted for the RES library

Unfinished business:

  • Maintenance- Bill talked with Jane Cleveland next to the library regarding property grounds keeping. Attached is a letter from Bill to Jane and a map outlining where the library landscaper will mow.

New business: Tony spoke with Hartland library about paying twice a year instead of four times a year. This is OK with Hartland so a check will be sent in July and January to cover $260/ year. They will reimburse if the currier program goes away.

Summary of decisions: All in agreement with mowing agreement with Jane Cleveland.

Items for next month: Folding chair purchase

Meeting Adjourned: 6:52

Date of next meeting: September 24, 2019