Reading Public Library
Board of Trustees Meeting Minutes
May 31, 2016
In attendance: Vanessa Maxham, Tony Pikramenos, Peter Seman, Bill Bakker, Libbet Downs, Milde Waterfall
Minutes submitted by Milde Waterfall, Secretary
Meeting called to order at 6:05pm
Vanessa called for Agenda changes. Adding May Day to Unfinished Business and Collaboration with Art Hall Foundation.
April 26th Minutes approved as written.
Secretary’s Report – See Landscaping below.
Treasurer’s Report – One bill yet to come. Otherwise all on tract . See Remaining Budget dollar details in Unfinished Business.)
Librarian’s Report – Covered in Unfinished Business and New Business.
Unfinished Business-
Automation – *Bill, Milde, Brook, and Maryanne have all been trained to input data. Tony has worked out a plan for each section of the library for completion. *Account is set up to enable Tony to order books on line instead of calling them in. *Account set up to download book records as well. *Fill out pdf to determine how we want the books to be processed. *Schedule complete for volunteers to do work. *Catamount will turn on production server to start on Thursday.
Maintenance – the Board agreed that Gary Macia will re attach the letters using the Guidance from Justin Mayo. Vanessa will contact Gary in the hope we can attach them before Old Home Days. In the fall we will plan and host a “Guilding Letters” workshop and celebration with Justin Mayo and Ron Wanamaker joining us. Milde will contact them.
Remaining Budget dollars- Overtime pay for Tony on Automation. New technology aiding patrons with automation. Baskets for cheek walls and replace necessary Lavender. Purchase books.
May Day- Vanessa reported that ten children attended. Libbet provided the teapot and teacups. Vanessa provided cookies and crafts. Tony read stories. Success. Put it on the calendar for next year.
Collaboration with Historical Society – Continuing dialogue on possible work together.
Collaboration with Hall Art Foundation – Milde will contact Hall Art Foundation for a tour of their new exhibit to allow Board to offer a list of movies to supplement the current exhibit for Hall Approval for the fall.
New Business – Community and Automation Tabled. Contract with Mason confirmed. Continue exploring possibilities involving potential herb garden.
Summary of Decisions. Vanessa will follow through with Gary Macia on the attachment of the letters. Milde will order baskets from Garden Center. Tony will continue work with automation and budget spending. Milde will contact HAF.
Adjourned at 7:58pm.