Author: Reading

Meeting Agenda, 05-01-23

Reading Public Library

Board of Trustees

Meeting Agenda

May 1, 2023 @ 6 pm

In person @ the library

& via Zoom.

(Call 802-484-5588 or email [email protected]

by 5 p.m. on that date to request the link.)

 

  1. Call to Order / Roll call
  2. Approve Minutes from Last Meeting
  3. Public Comments
  4. Query for Changes to Agenda Items
  5. Secretary’s Report
  6. Treasurer’s Report
  7. Librarian’s Report
  8. Unfinished Business
  • Maintenance
  1. New Business
  2. Summary of Decisions
  3. Items for Next Month

Adjourn

​

​

Meeting Minutes, April 2023

Reading Library Board of Trustees
May 1, 2023
Meeting Minutes
Present: Vanessa Maxham, Bill Bakker, Heather Evans, Libbet Downs
1. Call to Order – 6:05 PM
2. Call for changes to the agenda – None proposed
3. Public comments – None
4. Secretary’s Report – No report this month
5. Treasurers Report
a. There is $4865.97 left in the annual budget from the town
b. Bill will work with Tony to manage final annual expenses
6. Librarian’s Report – No report this month
7. Old business
a. Maintenance – No current projects need discussion at this time
b. Programs – Tony continues to produce the podcast with Gerry Marletta
8. New business – None at this time
9. Agenda items for next month – The Board of Trustees will have an executive session on next month’s agenda
10. Adjourn – 6:27 PM

Meeting Minutes, March 2023

Reading Public Library
Board Meeting Minutes
March 28, 2023
1. Call to order 6:03/ Attendance: Vanessa Maxham, Janet Malcolm, Tony Pikramenos, Heather Evans, Bill Baker, Bill Neukomm
2. Minutes approved from last meeting: Janet motions, Vanessa seconds, all in favor
Public Comments : Bill Neaukomm with the Reading Energy Committee joined us to share what the next steps would be for our library to achieve increased energy resilience. The state has just announced a program called the Municipal Energy Resilience Program/Buildings and General Services (MERP). To access the available funds through this program a level II energy assessment (audit) of a building must be done.
Contractors who perform these assessments must be BPI certified and on the Efficiency Vermont approved contractor list.
The Energy Committee is happy to assist the Library in obtaining the Level II assessment of the building along with applying for the MERP.
Vanessa motions to move forward with the level 2 energy assessment ( audit) when the state establishes the regulations needed for the MERP application. Janet seconds this motion and is approved unanimously. The library board would like to do this to be most cost effective and energy resilient Tony will contact Bill Neukomm to let him know of our decision. Thank you Bill Neukomm for volunteering your time and skills to our town!
3. Secretary’s Report: Thank you notes up to date
4. Treasurer’s Report: budget is on track ; we did get the $1500 budget increase approved; our new fiscal year budget is $33,800
5. Librarian’s report: we have received $1,483 from our generous patrons! Tony confirmed with David Morse and Nate Titus that they will repair the soffit. Gerry and Tony have made two more podcasts and are enjoying providing this for our community. Fall and winter game night series have come to an end and we plan on doing three outdoor movies during the warm months. We are talking about starting a book group discussion and planning on doing make-a -plate.
6. Unfinished Business: Maintenance: Heather has a contact for sidewalk repair
7. New Business: none
8. Summary of Decisions: We will move forward with level 2 energy assessment and will let Bill Neaukomm know this. We’re going to celebrate birthdays with yummy treats at our meetings and we now know all of the board members birthdays! January 19 – Tony ;
March 17 – Heather ; May 22- Bill June 11 – Janet ; July 2 -Vanessa; October 2- Libbet
9. Items for Next Month: maintenance
10. Adjourn: 7:45
Respectfully submitted by Janet Malcolm
​

Meeting Minutes, February 2023

Reading Public Library
Board Meeting Minutes
February 28, 2023
1. Call to order 6:12/ Attendance: Vanessa Maxham, Janet Malcolm, Tony Pikramenos, Heather Evans
2. Minutes approved from last meeting: Vanessa motions, Heather seconds, all in favor
3. No changes to current agenda
4. Secretary’s Report: Several thank you notes need to be sent
5. Treasurer’s Report: no new report
6. Librarian’s report: Gerry and Tony have recorded three podcasts! There is a link for the podcast on the library site. Lisa Kaija did a beautiful wood cut for the podcast name “Night Mail”.
7. Unfinished Business: Maintenance: Hoping to put some insulation in the attic but there is not enough space to put enough insulation to be cost effective. Bill Neukomm does recommend putting in two heat pumps which is large cost upfront but going forward would save money. Vanessa will email Bill Baker to ask him to coordinate with Bill Neukomm to come to the next meeting to talk about our options for energy efficiency. Heather has a lead for sidewalk repair.
8. New Business: none
9. Summary of Decisions: Vanessa will follow up with Bill. We’re going to celebrate birthdays with yummy treats at our meetings! January 19 – Tony ; March 17 – Heather ; June 11 – Janet ; July 2 -Vanessa. We’ll find out Bill and Libbet’s birthdays!
10. Items for Next Month: Hoping to have Bill Neukomm at meeting
11. Adjourn: 6:49
Respectfully submitted by Janet Malcolm

Meeting Agenda, 03-28-23

Reading Public Library
Board of Trustees
Meeting Agenda
March 28, 2023 @ 6 pm
In person @ the library & via Zoom.
(Call 802-484-5588 or email [email protected] by 5 p.m. on that date to request the link.)
1. Call to Order / Roll call
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Maintenance-Reading Energy Committee, Bill Neukomm:
a. Municipal Energy Resilience Program/Buildings & General Services
Grant
b. Level II energy assessment (audit) of the building
6. Secretary’s Report
7. Treasurer’s Report
8. Librarian’s Report
9. Unfinished Business
10. New Business
11. Summary of Decisions
12. Items for Next Month
Adjourn

Meeting Agenda, 02-28-23

Reading Public Library
Board of Trustees
Meeting Agenda
February 28, 2023 @ 6 pm
In person @ the library
& via Zoom.
(Call 802-484-5588 or email [email protected]
by 5 p.m. on that date to request the link.)
1. Call to Order / Roll call
2. Approve Minutes from Last Meeting (November)
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● maintenance
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn

Meeting Agenda, 01-31-23

Reading Public Library

Board of Trustees

Meeting Agenda

January 31, 2023 @ 6 pm

In person @ the library & via Zoom.

(Call 802-484-5588 or email [email protected] by 5 p.m. on that date to request the link.)

  1. Call to Order / Roll call
  2. Approve Minutes from Last Meeting (November)
  3. Public Comments
  4. Query for Changes to Agenda Items
  5. Secretary’s Report
  6. Treasurer’s Report
  7. Librarian’s Report
  8. Unfinished Business
  • maintenance
  1. New Business
  2. Summary of Decisions
  3. Items for Next Month
  4. Adjourn

 

Meeting Minutes, November 2022

Reading Public Library
Board Meeting Minutes
November 29, 2022
1. Call to order 6:11/ Attendance: Vanessa Maxham, Bill Baker, Janet Malcolm, Libbet Downs, Heather Evans, Tony Pikramenos
2. Minutes approved from last meeting: Janet motions, Bill seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track.
6. Librarian’s report: Tony and Gerry met to talk about a local podcast they are brainstorming. Amy Harkins has been coordinating a meditation and sound healing group led by Cassie on Monday nights at the library. The rec will continue to host game nights at the library on the first Friday of each month at 6:30 pm. Pumpkin carving was a success! The tree lighting co-sponsored with the rec will take place on December 4 at 6:30 pm. Library will provide snacks and the Rec will provide lights, coco and coordinate
a visit from Santa. Considering the increased cost of living we have decided to put the appeal letter on hold to best serve our patrons at this time.
7. Unfinished Business: Maintenance: Thank you to Bill who was at the weatherization day along with several others! Still looking for sidewalk repair help. Tony has two possible leads- Janet will call them. Tony also found Nate Titus and Colby Titus to repair the soffit. Tony noticed wires exposed on the well and made some plumbing calls inquiring what next steps should be.
8. New Business: none
9. Summary of Decisions: Janet to call sidewalk contacts
10. Items for Next Month: Maintenance
11. Adjourn: 6:49
Respectfully submitted by Janet Malcolm

Meeting Minutes, October 2022

Reading Public Library
Board Meeting Minutes
October 25, 2022
1. Call to order 6:15/ Attendance: Vanessa Maxham, Bill Baker, Libbet Downs, Janet Malcolm
2. Minutes approved from last meeting: Bill motions, Libbet seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track. Library board voted and approved for annual budget request of $33,800. This reflects the increase in expenses due to inflation and other factors.
6. Librarian’s report: No new report
7. Unfinished Business: Maintenance: Weatherization of building is scheduled for Saturday
October 29th. Still looking for sidewalk repair help.
8. New Business: none
9. Summary of Decisions: budget request
10. Items for Next Month: Maintenance
11. Adjourn: 6:45
Respectfully submitted by Janet Malcolm

Meeting Minutes, September 2022

Reading Public Library
Board Meeting Minutes
September 27, 2022
1. Call to order 6:05/ Attendance: Tony Pikramenos, Vanessa Maxham, Bill Baker, Libbet Downs, Janet Malcolm
2. Minutes approved from last meeting: Bill motions, Libbet seconds, all in favor, approved
3. No changes to current agenda
4. Secretary’s Report: No new report
5. Treasurer’s Report: budget is on track
6. Librarian’s report: New setup for Libby and online catalogue. Tony is working on a cheat sheet to explain process since it’s not as user friendly.
Two movies showings in collaboration with the rec went terrific!
Pumpkin carving planning with Mrs. Kaija is in the works . Make a plate will
hopefully be in October. Also working on having game night at the library in
collaboration with the rec.
7. Unfinished Business: Maintenance: Tony found a lead on someone to build the backer board for EC fiber to be installed. Bill Springer has been mowing for the library and doing awesome job! New dehumidifier set up in children’s room. Weatherization of building is scheduled to start at the end of October. Those who volunteer to help will be eligible to have weatherization done at their home for the largely reduced cost. The
library should save up to 100 gallons annually.
8. New Business: Janet will contact twin state about sidewalk repair.
9. Summary of Decisions: continue to inquire about sidewalk repair
10. Items for Next Month: Maintenance
11. Adjourn: 6:41
Respectfully submitted by Janet Malcolm