Author: Reading

Gilbert Davis Library

Board of Trustees Meeting

October 24, 2017

Next meeting Tuesday, November 28.

In attendance: Tony Pikramenos, Vanessa Maxham, Milde Waterfall, Libbet Downs, Bill Bakker

Called to order at 6:00pm

Agenda changes:  no changes

Secretary’s Report:  Appeal Letter ready for signatures, then mailing.

Treasurer’s Report: Tabled

Librarian’s Report – Jean Goldsborough worked with Tony’s email glitches and solved them.  Pumpkin carving will be Monday at the Library for K thru 6 and at the school for Pre-K and painting pumpkins.  The pumpkins will be displayed at the Library on Halloween and Tony will be handing out treats.

Unfinished Business–

• Appeal Letter – Check written and to be sent to Red House Press. Signed letters and envelopes will be delivered to Claremont tomorrow for mailing.
• Automation – Tony trained on Monday and Tuesday last week. Tony goes to the Annual Meeting for Catamount on Thursday in Ludlow.  MaryAnn will provide Library coverage.  He will check on info for patrons on the program.  The Board approved Tony’s request to take the volunteers to lunch as a thank you for their hard work.
• Maintenance – Bill suggested we hold off on the sidewalk work until spring. The Board agreed.
• Minnie Fay Exhibit – Tony and Bill continue planning the operational matters and logistics.

New Business-

• Budget – Tabled in Peter’s absence
• Libbet reported on a project WRAP (Women of Reading) would like to pursue. One member attended the John Brown Symposium and though the group would like to offer films that are issues oriented on evenings in the Library.  Tony shared the issues involved with licensure.  Libbet will go to the group to find possible films and Tony can check the requirements.
• Vanessa appointed Bill as Acting Treasurer to work with Peter during November in order to be prepared for Peter’s departure.

Summary of Decisions-

• Milde will write thank you notes and deliver the Appeal Letters to Claremont for mailing.
• Tony will continue work on automation and take the volunteers out for lunch.
• Bill will email Peter and plan a meeting before the November meeting.
• Libbet will meet with WRAP regarding films.

Adjourned at 6:55pm

Gilbert Davis Library

Board of Trustees Meeting

September 26, 2017

In attendance: Tony Pikramenos, Vanessa Maxham, Milde Waterfall, Libbet Downs, Peter Seman.

Called to order at 6:00pm

Agenda change:  no changes

Secretary’s Report:  All systems in place for Appeal Letter after the Board approves Tony’s draft tonight

Treasurer’s Report:  First Light: We are working down the credit from last year.  At our next meeting Tony will report the details of the changes and discounts relating to First Light.  No other items of consequence in expenditures.

Librarian’s Report – The brick pavers are gone from the backyard.  Tony and Bill are exploring the Minnie Fay exhibit possibilities.  Tony will focus on the narrative of Minnie Fay’s career here.  Bill will work on the display design.

Budget Request for next year and Annual Librarian and Treasurer reports are due to Town by December 1^st.  Tony will email details on gifts of commemorative China pieces from Thomas and Lynn Singleton to the Library later.

Maintenance: No news on the sidewalk repair.  The Board would like Bill to continue to contact the contractor to complete the work.

The Letters are up and it was a success. Milde offered special kudos to Peter who insisted that we contract the work to be done in order not to damage the letters and to protect them from water damage.  We briefly discussed important material to be archived regarding the letters and we send a letter to the Gilbert Davis Trust with the newspaper article attached for their records.

Automation- The annual Catamount meeting on October 26^th will be in Ludlow and Tony will attend. The system will go live on November 14^th.  Training will be scheduled for two days the week of October 16^th.

New Business: The Board approved the Appeal Letter and Tony will send it to the printer.  Peter indicated that he would stay on the Board through November but then, after many years of service; he would like to devote his time to other community work.  Milde’s term is also up this year and she will not be returning.  That will leave two open positions on the Board.  Anyone interested should contact Tony or Vanessa prior to Town Meeting.

Summary of Decisions:  Bill will continue to problem solve the sidewalk repair.  Tony will mail the Appeal Letter to the printer.  Milde will pick up the material for the Board to sign at our October meeting and then take it to be mailed.

We adjourned at 6:45pm

Minutes respectfully submitted by Milde Waterfall, Secretary

Gilbert Davis Library

Board of Trustees Meeting

June 27, 2017

In attendance:  Tony Pikramenos, Vanessa Maxham, Milde Waterfall, Libbet Downs

Called to Order at 6:05pm

No changes to Agenda

Secretary’s Report: Note sent to Hall  Art Foundation thanking them for Art Book collection.  Contacted gentlemen at Shelburne Village and we are tentatively set  for September to put the gold leaf letters on the front of the building.  Lavender is doing well and baskets for the cheek walls created by Sharon Harkin are fantastic.

Treasurer’s Report:  Tony reported in Peter’s absence that we ended the year on the penny.

Librarian’s Report:  Jane Cleveland gifted the library with personal notes by her aunt, Marjorie Cleveland Swain.  Libbet also brought notes from Jane.  Marjorie’s  notes share memories of Minnie Fay, with whom she worked.  Tony will respond.

Speaking of Reading will be held in the Library on Old Home Days from 12 noon to 3pm allowing residents to share stories of life in Reading. The library is note hosting the event but offering use of the library space.

Tony offered the Reading Volunteer Fire Department sign, which has been in the Library attic for ten or so years to the Historical Society.

Wayne Shontz has given us a quote for the work needed on the front sidewalk.  The quote is very reasonable.  The Board motioned and  second a motion to accept his offer.  He will start in July.

Tony shared information he had about the potential sale of part of the lot next to the library.   Waiting for confirmation on this sale.

Unfinished Business:  Automation.  On schedule.  Closing in as we are half way through the Early Readers, heading to the Picture Books, and then Juvenile Fiction.  Finished then.

Brief discussion on what to do with the cards in the card catalog.  They are treasured historical documents.

New Business – Next meeting July 25.  Discussed plans for the green space beside the library:  parking, movies, farmer’s market, contra dance, funding for a gazebo.  So many wonderful possibilities.

Summary of Decisions:  Sidewalk repair will start after Old Home Days.

Adjourned at 6:47pm

Minutes respectfully submitted by Milde Waterfall, Secretary

Gilbert Davis Library

Board of Trustees Meeting

May 30, 2017

In attendance: Tony Pikramenos, Peter Seman, Bill Bakker, Vanessa Maxham, Milde Waterfall

Called to Order at 6:10pm

Minutes approved for April 25, 2017

No Changes to Agenda

Secretary’s Report –  Thank you note needed for gift books from Hall Art Foundation.  Will order baskets for the cheek walls from the Greenhouse and gift certificates for volunteers.

Treasurer’s Report – Reviewed month and year end reports.  All on track.  Signatures all approved at bank for checks.

Librarian’s Report – Deferred to Maintenance

Unfinished Business

Automation –  Now in children’s sections.  Projected finish is end of August.

Milde will proceed with plans for putting letters up in September/October

Maintenance – Continue contract with Mason Harkins for library lawn.

Milde will trim lavender and replace plants if needed.

New Business – None

Summary of Decisions:  Milde will contact Shelburn Village regarding letter.  Tony and Peter will prepare year end budget for next meeting.  Milde will work with Greenhouse on baskets and gift certificates.

Adjourned at 7:04

Minutes respectfully submitted by Milde Waterfall, Secretary