Meeting Minutes, January 2016

Reading Public Library
Board of Trustees Meeting
January 26, 2016

In attendance: Bill Bakker, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Milde Waterfall, Secretary

Meeting called to order at 6:05pm
Libbet called for Agenda changes. None.
January 5th minutes approved as written.
Secretary’s Report – All thank you notes up to date.
Treasurer’s Report – None
Librarian’s Report – All points on the agenda to be discussed.

Unfinished Business-

Automation –Tony is communicating with the Catamount Group in selecting and ordering Bar Code Labels and Bar Code Scanners. We do not need new Library cards and we have tabled the purchase of a Receipt Printer. The next step with is a Catamount Representative will give a tutorial on the use of the equipment. Milde will attend the Catamount meeting at the West Rutland Library on Thursday.

Maintenance – Letter Restoration moving forward.
Cleaning – Position filled.
Davis Trust correspondence – Tabled.

New Business – None

Summary of Decisions – Tony follows up on Automation. Milde Goes to Rutland Meeting. Cleaning arrangements will proceed.

Items for Next Agenda – Town Meeting, Automation, Davis Trust

Meeting adjourned at 6:35pm

Meeting Agenda, 2-23-16

Reading Public Library
Board of Trustees

AGENDA

(February 23, 2016)

1. Call to order

2. Approve minutes from last meeting

3. Query for any changes to agenda items

4. Secretary’s Report

5. Treasurer’s Report

6. Librarian’s Report

7. Unfinished Business
• Automation
• Maintenance
• Cleaning
• Davis Trust

8. New Business
• Trustee Position
• Town Meeting
• Vacation

9. Summary of decisions

10. Items for next agenda: Automation, Maintenance, Davis Trust, Election of Officers, Vacation.

11. Adjourn

Meeting Agenda, 1-26-16

Reading Public Library
Board of Trustees

AGENDA

(January 26, 2016)

1. Call to order

2. Approve minutes from last meeting

3. Query for any changes to agenda items

4. Secretary’s Report

5. Treasurer’s Report

6. Librarian’s Report

7. Unfinished Business
• Automation
• Maintenance
• Cleaning
• Davis Trust

8. New Business

9. Summary of decisions

10. Items for next agenda: Automation, Maintenance, Davis Trust, Town Meeting, Vacation.

11. Adjourn

Meeting Minutes, December 2015

Reading Public Library
Board of Trustees Meeting
January 5, 2016
(Meeting rescheduled from December 29, 2015)

In Attendance: Bill Bakker, Peter Seman, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Mildred Waterfall, Secretary
Meeting called to order at 6:05pm
Libbet called for Agenda changes. Non.
December 4, 2015 minutes approved as written.

Secretary’s Report – Two thirds of the thank you notes to patrons for the Appeal are complete. Thank you notes for the Caroling gathering are underway. Secretary recommends note in Informer inviting people to send email address to the Library Email ([email protected]) to keep them informed of Library Events. Special thanks to Heather Evans for donating a Suspended Worlds book, Jean Goldsborough for donating the DVD, Hungry Heart, and Mr. and Mrs. Hall for generously supporting the restoration of the Library letters damaged in the summer.

Treasurer’s Report- The Organization report, Annual Report is reading for the Town Meeting.

Librarian’s Report – Our holiday event was attended by nearly 50 people (27 kids) and was a success. Santa was delighted. Tony has invited the pre-school for story time and continues working with the school on the Dorothy Canfield Fisher and Red Clover projects. We are receiving an encouraging response on the Appeal Letter.

Unfinished Business.
Automation – Tony has finished weeding the collection, contacted Russ Moore, Catamount, to confirm our readiness, and Wendy Sharkey, the System Admin for Catamount is ready to work with us. We now establish next steps.
Maintenance – With the generous gift from Mr. and Mrs. Hall we can proceed with the restoration of the letters on the Portico. The Board voted unanimously to proceed. The prison, the elevator repair and other repairs by Mike Barr have been completed and paid for.
Davis Trust – Peter is moving forward on this communication. Milde will send one more letter to the Trustee requesting annual reports on the fund in consonance with the Probate Court ruling.
Cleaning – Deb Macia has accepted our offer.

New Business – Milde shared the communication from Chris Hadsel regarding the use and storage for the stage curtains at the Town Hall. In addition the Historical Society was pleased with our participation in the event and looks forward to more collaboration. We will request that the Town Clerk post the Storage and Use rules for the curtains on the Town Website.

Summary of Decisions.
Milde will transport the letters to Justin Mayo to complete restoration.
Tony and Milde will craft a letter to the Davis Trust
Tony will contact Deb Macia.

Items for next Agenda.
Davis Trust
Automation
Maintenance
Community Service with 6th grade

We adjourned at 7:30pm

Meeting Agenda, 12-29-15

Reading Public Library
Board of Trustees

AGENDA

(December 29, 2015)

1. Call to order

2. Approve minutes from last meeting

3. Query for any changes to agenda items

4. Secretary’s Report

5. Treasurer’s Report

6. Librarian’s Report

7. Unfinished Business
• Automation
• Maintenance
• Davis Trust
• Cleaning
• Organization Reports (Librarian & Treasurer)

8. New Business
• Collaborations with Historical Society

9. Summary of decisions

10. Items for next agenda: Automation, Maintenance, Community Service Project w/ 6th Grade.

11. Adjourn

Meeting Minutes, November 2015

Reading Public Library
Board of Trustees Meeting
December 4, 2015
(Meeting rescheduled from December 1st2015)

In attendance: Bill Bakker, Peter Seman, Libbet Downs, Vanessa Maxham, Tony Pikramenos, Milde Waterfall
Minutes submitted by Milde Waterfall, Secretary

Meeting called to order at 6:05pm
Libbet called for Agenda changes. None.
October 27th minutes approved as written.

Secretary’s Report – None.

Treasurer’s Report – Peter presented budget including November. All current. Noted drop in electricity bill possibly no need now to run humidifier.

Librarian’s Report – Halloween events (candy and pumpkin carving) were successful. The solar meeting was successful. A reminder of our caroling & cookies on December 18th is on track. We will join Friends & Neighbors offering a Garden Center gift certificate for the best decorated House. Discussed a possible new program for January. Stay tuned. We agreed to purchase four passes from VINS for the following year. No limit on visits. We pay $150.00 to make the passes available to our patrons.

Unfinished Business – Automation. Discussed in depth. The Board agreed to go forward with automation with the help of staff, trustees, and volunteers, which will save us several thousand dollars.
Maintenance. Mike Barr has finished his work. Payment approved. Wheelchair lift repair is complete. New Rug purchased for entryway. We will need a new person to clean three hours every month. Trustees will reach out to community for this paid position.

New Business – Proposed budget passed. Need to be to Calista by December 15. Organization reports by Tony and Peter need to be to Calista by December 31. We will request level funding fro the town for next fiscal year.

Summary of Decisions
• Move forward on automation training
• Make Maintenance payments
• Reach out for an interested person for cleaning position
• Contact Calista regarding level funding request
• Prepare for December 18th – cookies needed

Items for December 29th Agenda: Automation Training, Funding for Letter Restoration, Cleaning position requests

Meeting adjourned – 7:25pm

Meeting Agenda, 12-01-15

Reading Public Library
Board of Trustees

AGENDA

(November Meeting: December 1, 2015)

1. Call to order

2. Approve minutes from last meeting

3. Query for any changes to agenda items

4. Secretary’s Report

5. Treasurer’s Report

6. Librarian’s Report

7. Unfinished Business
• Automation
• Maintenance

8. New Business
• Proposed Budget 2015-16
• Organization Reports (Librarian & Treasurer)

9. Summary of decisions

10. Items for next agenda: Automation, Maintenance.

11. Adjourn

Meeting Minutes, October 2015

Reading Library
Board of Trustees Meeting
October 27th, 2015

In attendance: Libbet Downs, Peter Seman, Vanessa Maxham (filling in for Secretary), Tony Pikramenos
Called to order 6:05pm

Appeal letters were signed by trustees-will be mailed out within two days

Minutes approved from September 29th meeting
No changes to Agenda
No secretary’s report
Treasurer’s Report: nothing at this time

Librarian’s Report: Pumpkin Carving went well! The pumpkins will be judged on Halloween night and Tony is looking forward to handing out candy to the children. A book discussion/series will be happening soon; the book is called My Brilliant Friend by Elena Ferrante & Ann Goldstein. A solar discussion with Rebecca Bosch and Becca White will take place on November 12th at 6:30pm. Caroling will be on December 18th at 6:30pm.

Unfinished Business: MAINTENANCE- Mike Barr has been working on many things for us, most recently he moved a pile of debris from the backside of the building that was left from the painters this summer. Andy Pazlowski checked the heat sensor in the childrens room-all is well. Someone from Rymes Propane will be coming on Thursday the 29th to check the fire place. The elevator flex hose is to be installed soon. AUTOMATION- The start up check has been mailed to Russ at Catamount. We are weighing our options to either prepare the online card catalogue in house with many volunteer hours and extra work for the librarian or ship the catalogue out and pay a great deal for that service. The conversation will continue.

No New Business

Summary of Decisions: Tony will get more info regarding automation
Items for next agenda: Automation, Programs
We adjourned at 7:35pm

Minutes respectfully submitted by Vanessa Maxham

Meeting Agenda, 10-27-15

Reading Public Library
Board of Trustees

AGENDA

(October 27, 2015)

1. Call to order

2. Approve minutes from last meeting

3. Query for any changes to agenda items

4. Secretary’s Report

5. Treasurer’s Report

6. Librarian’s Report

7. Unfinished Business
• Appeal Letter
• Automation
• Maintenance

8. New Business

9. Summary of decisions

10. Items for next agenda: Automation, Maintenance, Annual Reports for Town (due Dec. 15).

11. Adjourn