Reading Public Library
Board Meeting Minutes
May 31, 2022
Call to order: 6:05 pm
Attendance: Tony Pikramenos, Vanessa Maxham, Heather Evans, Bill Baker, Libbet Downs
Minutes approved from last meeting: Libbet motioned, Bill seconded, all in favor, approved.
No changes to the current agenda
Secretary’s report: No new report
Treasurer’s report: About $125 left in budget for the year: herb garden flowers will be
purchased to close out the fiscal year. Great work Bill and Tony- thank you.
Librarian’s report: We are trying to find a local person to mow the library lawn as the last
person isn’t going to be doing that work any longer.
Library will be closed Saturday, June 11th due to personal business for Tony.
Monthly agenda needs to be more consistent per town treasurer; will come up with a
template.
EC Fiber: Tony will talk with John Malcolm about when that will be finished.
Unfinished Business:
Maintenance – Vanessa is still waiting for cement person to contact her.
New Business: Bird hole in building on side with lilacs…Tony to follow up w/ building to
see if it can be taken care of. Thank you Heather, for noticing.
Summary of Decisions:
Items for next month:
Next meeting: Tuesday June 28, 2022
Adjourn: 6:44 pm
Respectfully submitted by: Vanessa Maxham, Chairperson
Author: Reading
Meeting Agenda, 7-12-22
Reading Public Library
Board of Trustees
Meeting Agenda
July 12, 2022 @ 6 pm
In person @ the library
& via Zoom.
(Call 802-484-5588 or email [email protected]
by 5 p.m. on that date to request the link.)
1. Call to Order / Roll call
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn
Meeting Minutes, April 2022
Reading Public Library
Board of Trustees
Meeting Minutes – April 26, 2022
In attendance – Libbet Downs, Heather Evans, Vanessa Maxham, Tony Pikramenos, Bill Bakker.
1. Call to Order – 6:10 PM.
2. Approve minutes from last meeting – Minutes reviewed. Heather moved to approve. Bill provided second. All voted in favor.
3. Public comments – None.
4. Query for changes to agenda – No changes.
5. Secretary’s report – No report at this meeting.
6. Treasurer’s report – As of March 31, there was $8190 remaining in the budget. Bill and Tony will work together to ensure all funds are utilized to meet the library’s needs by the end of the fiscal year.
7. Librarian’s report
a. Storytime with Libbet series just concluded and was very successful. Discussions are ongoing to do another series.
b. Tony has started using the $2000 grant for the purchase of children’s books.
c. The library received an air purifier from the ARPA funds provided to the town.
d. Tony will be taking paid vacation from May 7 through May 26, returning to work on May 28.
8. Unfinished business
a. Maintenance – Vanessa continues to explore contractors to repair the cement walkway.
b. Town Grant Policy – Bill attended the Selectboard meeting in March to discuss the Town Grant Policy. The policy states “all grants must be approved by the Selectboard prior to sending an application.” He asked the Selectboard to amend the policy to exclude the library from the policy, as it runs counter to Vermont statutes for libraries, which state “[The Library Board of Trustees shall] receive, control, and manage property which shall come into the hands of the municipality by gift, purchase, devise, or bequest for the use and benefit of the library.” The Selectboard chair and Town Treasurer explained that the intent of the policy is not to require Selectboard approval before all grants are submitted, but rather to ensure that the town is aware of grant money being received, if the town is audited. Bill thanked them for the clarification and all parties agreed that the library will not need to notify the Selectboard prior to applying for any grant and the library commits to notifying the town treasurer of grant applications that have been accepted and grant funds the library will be receiving.
9. New business – None.
10. Summary of decisions
11. Items for next month
a. Maintenance and cement.
12. Adjourn – 6:55 PM.
Meeting Agenda, 4-26-22
Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, Apr 26, 2022
1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
●Maintenance
●Grant policy
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn
Meeting Minutes, February 2022
Reading Public Library
Board Meeting Minutes
February 22, 2022
Call to order: 6:08 pm
Attendance: Tony Pikramenos, Janet Malcolm, Heather Evans, Libbet Downs, Vanessa Maxham. Absent: Bill Bakker.
Minutes approved from last meeting: Janet motioned, Vanessa seconded, all in favor, approved.
No changes to the current agenda.
Secretary’s report: a couple thank you notes need to go out.
Treasurer’s report: No new report, as treasurer was absent.
Librarian’s report: $6,877 in donations from 65 donations. Sophie is coming in for community service hours and is a big help. Brooke James is helping process some books. There is some nonperishable items from the food shelf on a rolling cart in the library and Brooke will keep stocked for the library. Tony is compiling a list of books to purchase with the grant money. Storytelling with Libbet starts March 15th on zoom! Library needs a new vacuum.
Unfinished Business: Maintenance – sidewalk repair- need to find someone to do this.
Grant Policy– We are continuing the conversation regarding the grant
policy, as our treasurer is absent.
New Business: No new business.
Summary of Decisions: Janet will research vacuums; Vanessa will ask Gary Macia if he knows anyone who is interested to repair our sidewalk.
Items for next month: Sidewalk, grant policy
Adjourn: 7:45 pm
Respectfully submitted by: Janet Malcolm, secretary
Meeting Agenda, 2-22-22
Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, February 22nd, 2022, 6 p.m.
1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
●Maintenance
●Grant policy
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn
Meeting Minutes, January 2022
Reading Public Library
Board Meeting Minutes
January 25, 2022
Call to order: 6:10 pm
Attendance: Tony Pikramenos, Janet Malcolm, Heather Evans, Bill Baker.
Minutes approved from last meeting: Janet motioned, Heather seconded, all in favor, approved.
No changes to the current agenda.
Secretary’s report: Thank you notes up to date.
Treasurer’s report: On track with budget.
Librarian’s report: We have $6,577 in donations from the appeal letter! Tony is compiling a list of books to order with the grant money. Libbet and Tony have decided on dates for children story time: March 15, 22, 29, April 5. EC fiber question- We currently pay $1900/year for phone and internet. How much will EC Fiber cost for same or faster speed?
Unfinished Business: Maintenance – No new report.
Grant Policy– Discussed town grant policy and decided on next steps.
New Business: No new business.
Summary of Decisions: Janet will ask John about EC fiber costs.
Items for next month: EC fiber; maintenance- sidewalk repair.
Adjourn: 7:07 pm
Respectfully submitted by: Janet Malcolm, secretary.
Meeting Minutes, December 2021
Reading Public Library
Board Meeting Minutes
January 4, 2022
Call to order: 6:06 pm
Attendance: Tony Pikramenos, Vanessa Maxham, Janet Malcolm, Libbet Downs, Heather Evans, Bill Baker.
Minutes approved from last meeting: Janet motioned, Heather seconded, all in favor, approved.
No changes to the current agenda.
Secretary’s report: Thank you notes up to date.
Treasurer’s report: On track with budget.
Librarian’s report: Current total from appeal letter donations is $5,235. New library sign is up! Total cost is $371. Annual librarian’s report sent in. Sophie is volunteering here at the library and is loving it. Tony wrote a paragraph in the Aging in Place booklet put together by Sarah Norcross detailing what resources and the library has to offer. Libbet and Edward got married at the library! Tree lighting ceremony went great. Libbet and Tony will make a plan for story time at the library. Pre- K teacher would like to bring kids to the library for story time. Tony will be in touch with RES staff. Department of libraries gave materials for summer reading program.
Unfinished Business: none.
Maintenance: No new report.
New Business:
Grant Policy: Bill and Tony provided insight on the town’s grant policy.
Summary of Decisions: story time plans.
Items for next month: Grant policy.
Adjourn: 6:58 p.m.
Respectfully submitted by: Janet Malcolm, secretary.
Meeting Agenda, 1-25-22
Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, January 25th, 2022. 6 p.m. 1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● Maintenance
● Grant policy
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn
Meeting Agenda, 1-4-22
Reading Public Library
Board of Trustees
Meeting Agenda
Tuesday, January 4th, 2022
1. Call to Order
2. Approve Minutes from Last Meeting
3. Public Comments
4. Query for Changes to Agenda Items
5. Secretary’s Report
6. Treasurer’s Report
7. Librarian’s Report
8. Unfinished Business
● Maintenance
● Grant policy
9. New Business
10. Summary of Decisions
11. Items for Next Month
12. Adjourn